CITY OF UNIVERSITY PLACE
Regular Meeting of the City Council
Monday, December 1, 2008
City Hall, Windmill Village
1. EXECUTIVE SESSION
Mayor Bird called the meeting to order at 6:06 p.m. and recessed to Executive Session for approximately one hour, per RCW 42.30.110, to consider the acquisition of real estate by lease or purchase and to discuss potential litigation with the Legal Counsel.
2. CALL REGULAR MEETING TO ORDER
Mayor Bird resumed the Regular meeting and called it to order at 7:25 p.m.
3. ROLL CALL AND FLAG SALUTE
Roll call was taken by the City Clerk as follows:
Councilmember Smith Present
Councilmember Grassi Present
Councilmember Flemming Present
Councilmember Gehring Present
Councilmember Brooks Present
Mayor Pro Tem Klosowski Present
Mayor Bird Present
Staff present: City Manager Jean, Deputy City Manager Sugg, City Attorney Parker, Assistant City Manager Craig, Finance Director Layden, Development Services Director Swindale, City Engineer Ecklund, Parks and Public Works Director Cooper, ICMA Fellow Buter, Human Resources Manager/Management Analyst Petorak, Police Chief Andrews, Community Relations Manager Seesz, Senior Planner Boers, Senior Planner Briske, and City Clerk Genetia.
Planning Commission: Caroline Belleci, Sue Harwood, Dan Carnrite, Gary Hochstrasser, and Jim Kammerer
Economic Development Commission: Ruthann McAfree, Dirk Thompson, Pat Lyon, and John Siridakis
Councilmember Smith led the flag salute.
4. APPROVAL OF MINUTES
MOTION: By Councilmember Flemming, seconded by Mayor Pro Tem Klosowski to approve the minutes of November 10, 2008 and November 17, 2008 as submitted.
The motion was approved unanimously.
5. APPROVAL OF AGENDA
MOTION: By Councilmember Flemming, seconded by Councilmember Brooks to approve the Agenda.
The motion was approved unanimously.
MOTION: By Councilmember Flemming, seconded by Mayor Bird to remove Item F (Authorize the City Manager to amend the Professional Service Agreement with Tierra Right-of-Way Services, Inc. to complete updating the City’s sign inventory, further notify nonconforming sign owners and issue nonconforming sign permits) from the Consent Agenda.
The motion carried unanimously.
6. PUBLIC COMMENTS - None
7. COUNCIL COMMENTS/REPORTS – Councilmember Smith reported that she participated in the Thanksgiving Dinner at the Senior Center hosted by Roger Gruener of University Place Refuse. Volunteers as well as other Councilmembers and their family members assisted in getting the Senior Center decorated for the occasion.
Councilmember Brooks reminded everyone that the Christmas tree lighting is scheduled for Saturday, December 6, 2008 and invited all to attend. Operation Hands On will have a silent auction during the event.
Commission Reports – None
Town Center Report – City Manager Jean provided the following update on Town Center:
§ Construction continues to be on schedule for Lot 10A Garage;
§ Steel delivery has been delayed, but is still expected to be delivered in December, after which the contractor will begin steel frame work around the core of the building;
§ Market Square and Bridgeport work bids are in preparation process.
In addition, City Manager Jean commented on the bond market condition and stated that the City is working with the Library and other partners in moving the bond issue to September, 2009.
8A-8H. CONSENT AGENDA
MOTION: By Mayor Pro Tem Klosowski, seconded by Councilmember Flemming to approve the Consent Agenda as amended:
Councilmember Smith requested to pull Item D (Receive and File: Resolution declaring certain equipment surplus and authorizing its sale) for separate consideration.
A. Approval of payroll for the period ending 11/15/08, signed and dated 11/25/08, check nos. 14977 through 15012 and wires in the total amount of Two Hundred Forty-Six Thousand One Hundred Forty-Five and 94/100 Dollars ($246,145.94); Approval of Claims dated 11/30/08, signed 11/251/08, check nos. 38883 through 38985 in the total amount of One Hundred Eighty-One Thousand Ninety-Two and 76/100 Dollars ($181,092.76)
B. Authorize the City Manager to Extend certain vacation and sick leave cash out and other assistance to employees affected by the City’s reduction in force (RESOLUTION NO. 606)
C. Authorize the City Manager to enter into a labor agreement with the International Union of Operating Engineers, Local #612
D. Receive and File: Resolution declaring certain equipment surplus and authorizing its sale (Pulled for separate consideration)
E. Authorize Appropriation of $2,000 from the General Fund Contingency for security improvements at the Curran House
F. Authorize the City Manager to amend the Professional Service Agreement with Tierra Right-of-Way Services, Inc. to complete updating the City’s sign inventory, further notify nonconforming sign owners and issue nonconforming sign permits (Removed)
G. Receive and File: City Manager’s Report for October, 2008
H. Authorize Appropriation of $50,000 from the Parks CIP to be used for grant matching funds for the purchase of the Wagner Property and authorize the City Manager to enter into an agreement with Pierce County Conservation Futures for the authorized purchase substantially in the form attached and to execute all other documents necessary to effect the purchase.
The motion was approved unanimously.
Item D – Receive and File: Resolution declaring certain equipment surplus and authorizing its sale.
In reply to Councilmember Smith, City Manager Jean explained that the vehicle values are based on the depreciation schedule.
MOTION: By Councilmember Smith, seconded by Councilmember Grassi to approve Item D – Receive and File: Resolution declaring certain equipment surplus and authorizing its sale.
The motion carried unanimously. (RESOLUTION NO. 607)
9. WEB REDESIGN REPORT
Community Relations Manager Seesz introduced the team from Rusty George Creative who made a presentation on the brand development concept, the public survey results, and design recommendation for Council’s review and feedback. Community Relations Manager Seesz stated that upon Council’s consent of the brand recommendation, the following process will occur: website design; completion of content management system development; and website launch.
Councilmembers commented and provided suggestions on the branding design. The City’s official seal will remain the same.
10. PUBLIC HEARING – PARKS IMPACT FEE ORDINANCE AND PROS PLAN RESOLUTION
Staff Report – Based on the direction from Council at the November 3, 2008 meeting, ICMA Fellow Buter presented the proposed ordinance amending the Park Impact Fee. The recommended increase is $1,200 for new single and multiple family residential units in 2009 with phased increases over the next eight years up to the full amount. The City has not updated its Park Impact Fee since its original adoption in 1998. The proposed increase would more accurately reflect the cost of added capacity from development.
Development Services Director Swindale provided an overview of the Parks, Recreation and Open Space (PROS) Plan adopted in 2007. Certain tables in the 2007 PROS Plan identified the City’s adopted and existing levels of service for types of park facilities within the City which contained certain park lands and facilities owned and operated by other agencies in the current level of service. The proposed amendment to the PROS Plan would eliminate the park facilities owned and operated by non-city jurisdictions from the Capacity Analysis and Level of Service tables to accurately reflect the City’s own needs to maintain existing levels of service for the purpose of more precisely assessing the impacts of new development within the City.
Development Services Director Swindale explained that the impact fees are not vested for developers and current projects in the pipeline will not be affected. The proposed ordinance, if approved, will be effective January 1, 2009.
Park Impact Fee use, current source, and the objective of the proposed increase were explained. Park impact fees will be used to sustain the current level of service that would otherwise decrease as population increases, for land acquisition, and park improvements.
Public Comment – John Alexander, Master Builder Association – Mr. Alexander stated that MBA does not often publicly oppose impact fees because they understand the process and the reasons for it. However, there are a few issues that he found troubling with the process. He stated that overall there is a lot of emphasis placed on what other cities are charging. That being said, the fact is that the current fee of $200+ is going to be raised to $2,000. Mr. Alexander questions why the fees were not revisited and gradually increased when the population was building over the past decade. He wants Council to recognize the hardship on the construction industry with the current economic conditions, and that imposing the parks impact fees would add more. He understands that fees should be increased over time, but the City is making new development pay for what people should have been paying for all along. He stated that this is not about development paying for its share - it’s about development now paying for what development should have paid before.
City Manager Jean provided responses to Mr. Alexander’s comments.
Council Consideration – MOTION: By Councilmember Flemming, seconded by Councilmember Grassi to adopt an Ordinance amending Chapter 4.55 UPMC establishing and imposing park impact fees upon new residential development at the amounts set forth in the schedule attached to the ordinance.
Mayor Pro Tem Klosowski, Councilmembers Flemming, Brooks, and Gehring provided comments on the fee increase and expressed their support of the ordinance.
The motion passed 6 to 1. Councilmember Smith voted no. (ORDINANCE NO. 539)
MOTION: By Councilmember Flemming, seconded by Councilmember Brooks to adopt a Resolution amending the City’s Parks, Recreation and Open Space Plan Capacity Analysis and Levels of Service tables.
The motion carried unanimously. (RESOLUTION NO. 608)
RECESS TO STUDY SESSION
Mayor Bird called for a five minute break at 8:35 p.m. The meeting resumed at 8:41 p.m. and recessed to Study Session.
11. CITY COUNCIL/PLANNING COMMISSION WORKSHOP
Development Services Director Swindale provided a report on:
§ Growth Management Coordination Committee (GMCC) recommended County-wide Planning Policies on affordable housing.
- Policy allocates a fair share of affordable housing based on current population and future population growth.
- The Washington Growth Management Act requires the adoption of county-wide planning policies for affordable housing in order to establish a consistent county-wide framework from which county and city comprehensive plans are developed and adopted.
§ Pierce County Regional Council recommendations on affordable housing strategy.
Discussions and comments on affordable housing and the GMCC recommendations followed. Council and Planning Commission will go over the recommendation/county-wide policy individually and submit comments/recommendations to Development Services Director Swindale by the end of January, 2009.
Senior Planner Boers provided an overview on housing choice and a status on the five focus areas identified in the grant as follows:
§ Regulations and procedures will be revised to remove barriers to the development of alternative types of housing;
§ Design standards and guidelines will be developed for cottage housing, “right size” housing and other innovative types of housing that can help meet market demand for a greater choice of housing;
§ Design standards and guidelines will be developed to ensure that new multifamily housing will be well-designed and an asset for the community while effectively accommodating the projected demand for this type of housing;
§ Incentives will be identified to encourage the production of housing that is more affordable to University Place residents;
§ Programs that work toward meeting the demand for affordable housing will be identified and participation in these programs explored.
Discussion on design standards, housing density, and cottage style housing ensued.
Staff will spend the next two months working with the Planning Commission in refining the residential design guidelines, cottage housing regulations, streetscape standards, and numerous other code amendments related to the housing choice. Planning Commission will hold a public open house/workshop to publicize the housing choice effort in January or February, 2009 and will ultimately draft amendments to incorporate these recommendations.
Development Services Director Swindale provided an update on VISION 2040 with regard to population growth allocation.
At 10:03 p.m., MOTION: By Mayor Pro Tem Klosowski, seconded by Councilmember Brooks to extend the meeting to 10:17 p.m.
The motion carried.
RESUME TO REGULAR MEETING
The Regular Meeting resumed at 10:05 p.m.
12. ALAMEDA ROUND ABOUT LIGHTING REPLACEMENT
Staff Report – Parks and Public Works Director Cooper provided a report on maintaining the tree lights at the Cirque-Alameda round about and a proposal to replace it with LED lights for a long term solution to keep it up. The LED light replacement cost is estimated for $2,000 and is not budgeted. Alternate solutions include requesting contingency funding for its replacement or to discontinue lighting the trees.
Funding suggestions and comments followed.
Public Comment – None
Council Consideration – MOTION: By Councilmember Flemming, seconded by Councilmember Brooks to appropriate $1,120 from Contingency Fund for the LED light replacement.
Motion passed 5 to 2. Mayor Pro Tem Klosowski and Mayor Bird voted no.
At 10:14 p.m., MOTION: By Mayor Pro Tem Klosowski, seconded by Councilmember Brooks to extend the meeting for fifteen minutes.
The motion carried unanimously.
13. CITY MANAGER’S REPORT - None
14. MAYOR’S REPORT – None
15. EXECUTIVE SESSION
At 10:15 p.m., Mayor Bird adjourned to Executive Session for approximately fifteen minutes, per RCW 42.30.110, to review the performance of a public employee.
The meeting adjourned at 10:30 p.m. No other action was taken.