CITY OF UNIVERSITY PLACE
MINUTES
Special Meeting of the City Council
Monday, May 10, 2010
City Hall, Windmill Village
1. CALL SPECIAL MEETING TO ORDER – MAYOR
Mayor Klosowski called the Special Meeting to order at 6:32 p.m.
Attendance was noted as follows:
Councilmember Figueroa Present
Councilmember Choiniere Present
Mayor Pro Tem Grassi Present
Councilmember Gehring Present
Councilmember McCluskey Absent
Councilmember Belleci Present (Left at 7:23)
Mayor Klosowski Present
Staff present: Interim City Manager Sugg, Executive Director/Assistant City Manager Craig, City Attorney Parker, Finance Director Layden, Development Services Director Swindale, Parks and Recreation Managaer Smith, ICMA Fellow Buter, and Executive Assistant Holloway.
MOTION BY: Councilmember Gehring, seconded by Mayor Pro Tem Grassi, to excuse the absence of Councilmember McCluskey.
The motion carried.
2. CIVIC BUILDING BROKER AGREEMENT – Executive Director Craig proposed that the City enter into an agreement with Jeff Kraft of Neil Walter Company for broker services necessary to lease the Civic Building retail spaces. Mr. Kraft was selected from staff-conducted interviews of five local brokers because of his extensive knowledge and significant relationships with local businesses.
MOTION: By Councilmember Choiniere, seconded by Mayor Pro Tem Grassi, to approve the professional services agreement with Jeff Kraft of Neil Walter Company to recruit tenants, negotiate lease terms on the City’s behalf, and develop marketing and site materials for the retail spaces within the Civic Building.
The motion carried.
RECESS TO STUDY
At 7:23 p.m., Mayor Klosowski recessed to Study Session.
3. GREEN UP – ICMA Fellow Buter, as the Sustainability Coordinator, is working to develop the Green UP initiative in accordance with the City Council’s 2009-2010 Goal to “Explore and Support Green Options”. Resolution Number 624 was passed in support of Green UP, and the City was awarded the Energy Efficiency and Conservation Block Grant that will fund the initiative’s major activities. Mr. Buter reported on the progress of the City’s Sustainability Plan which establishes the internal goals of the City. The update included current activities, next steps, the timeline, and grant specifics.
At 7:56 Mayor Klosowski called for a break and resumed the Study Session at 8:01 p.m.
3. PARK, RECREATION AND OPEN SPACE (PROS) PLAN – Parks and Recreation Commissioner Baldes summarized the proposed amendments to the PROS Plan which consisted of adding three park properties to the City-owned park properties, and redefining the PROS Plan Mission by deleting County and private facilities. Because the current PROS Plan includes non City-owned park area facilities it cannot demonstrate a deficit in capacity and becomes ineligible for certain funding opportunities through impact fees or grants. Development Services Director Swindale answered questions and agreed to make the corrections noted by Council.
5. PARK NAMING POLICY – Parks and Recreation Commission Chairman Baldes and Vice-Chairman Gooch brought forward a proposal for a park naming review process that would grant the Parks and Recreation Commission the ability to solicit park name recommendations from the community. The names would be reviewed by the Commission with recommendations forwarded to Council for approval.
6. ADOPT-A-PARK/FRIENDS POLICY PROPOSAL - Assistant City Manager Craig and Parks and Recreation Manager Smith recommended proposed guidelines for designating Friends groups based on criteria and process from the current Adopt-a-Park Agreement. Previous review of the Friends and Adopt-a-Park Groups revealed over-laps and potential conflicts between the policies and procedures of the two groups. The proposed agreement merges the Adopt-a-Park and Friends groups by eliminating all references and designations of Adopt-A-Park Groups and incorporating new guidelines into a Friends Group Agreement.
Council discussed the proposed agreement and directed staff to include Council recommendations in the final proposal before it is brought forward for consideration.
7. ADJOURNMENT
The meeting adjourned at 8:48 p.m. No other action followed.
Submitted by,
Debora Nicholas, CMC
Deputy City Clerk