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Meeting Minutes: Regular Council Meeting Minutes

Meeting Type

Regular Council Meeting Minutes 

Meeting Date

10/20/2014 

Minutes

CITY OF UNIVERSITY PLACE

MINUTES

Regular Meeting of the City Council

Monday, October 20, 2014

City Hall, Windmill Village

 

 

 

1.         CALL REGULAR MEETING TO ORDER

 

Mayor McCluskey called the Regular Meeting to order at 6:30 p.m.

 

2.         ROLL CALL AND PLEDGE OF ALLEGIANCE

 

Roll call was taken by the City Clerk as follows:

 

Councilmember Belleci                           Present

Councilmember Grassi                           Present

Councilmember Keel                              Present

Councilmember Nye                               Present (Arrived 6:45 p.m.)

Councilmember Worthington                   Present

Mayor Pro Tem Figueroa                        Present

Mayor McCluskey                                  Present

 

Staff Present:  City Manager Sugg, City Attorney Victor, Assistant City Engineer Avcular, Public Works Director Cooper, Police Chief Blair, Planning and Development Services Director Swindale and City Clerk Genetia.

 

Guests:  Mitch Sagers - Deputy Fire Chief, West Pierce Fire & Rescue; and Jeff Stoefen - Security & Transportation Coordinator, United States Golf Association (USGA)

 

Councilmember Keel led the pledge of allegiance.

 

3.         APPROVAL OF MINUTES

 

MOTION:  By Councilmember Grassi, seconded by Councilmember Belleci, to approve the minutes of October 4, 2014 and October 6, 2014 as submitted.

 

The motion carried.

 

4.         APPROVAL OF AGENDA

 

MOTION:  By Councilmember Belleci, seconded by Mayor Pro Tem Figueroa, to approve the agenda.

 

The motion carried.

 

5.         PRESENTATION

 

Citizens Taking Action Against Crime AwardPolice Chief Blair recognized Nancy Gonzales for her diligence and action in assisting the police with the arrest of a person involved in burglary and the sale of stolen goods.

 

6.         PUBLIC COMMENT – The following individuals provided public comment:  Melyn Brock, Bonanza Oregon; and Camille Curry, 1911 E. Island Lake Drive, Shelton.

  

7.         COUNCIL COMMENTS/REPORTS

 

Councilmember Keel reported on the retirement of Association of Washington Cities’ (AWC) current CEO and informed Council that the AWC Board will begin the planning and hiring process for the new CEO.  He also updated Council on Pierce Transit’s official hiring of its interim CEO.

 

Councilmember Worthington reported that the Solid Waste Advisory Committee is in the process of updating the County’s Solid Waste Plan.

 

Councilmember Belleci reported on Pierce County Regional Council’s (PCRC) meeting.  She urged the Council to mark February 19, 2015 on their calendar for PCRC’s General Assembly.  The meeting will be held in conjunction with the University of Washington-Tacoma’s Urban Studies program.

 

8.         CITY MANAGER’S REPORT

 

City Manager Sugg presented the official University Place Winter Fest logo.  The event, together with the City’s annual Christmas Tree Lighting, will take place on December 6, 2014 at Market Square and will be staged by Venti Productions on behalf of the City.  Members of the community were invited to attend the many holiday festivities lined up for this event.

 

9A.    CONSENT AGENDA

 

MOTION:  By Councilmember Belleci, seconded by Councilmember Grassi, to approve the Consent Agenda as follows:

A.   Receive and File: Payroll for the period ending 09/30/14, signed and dated 10/14/14, check nos. 318143 through 318159, and wires in the total amount of Two Hundred Seventy-Two Thousand Five Hundred Seventy-Three and 02/100 Dollars ($272,573.02); Claims dated 10/15/14, signed 10/14/14, check nos. 51234 through 51323,  check no. 51254 voided, in the total amount of Three Hundred Sixty-Two Thousand Three Hundred Twenty-Eight and 70/100 Dollars ($362,328.70).

 

The motion carried.

 

COUNCIL CONSIDERATION

 

10.      CIRQUE DRIVE SAFE ROUTES TO SCHOOLS BID AWARD

 

Staff Report – Assistant City Engineer Avcular recommended awarding the bid for the Cirque Drive Safe Routes to Schools project to Stan Palmer Construction, Inc. who submitted the lowest responsive, responsible bid of the eight received by the City, in the amount of $1,299,971.50.

 

This project includes the construction/installation of sidewalks, bike lane, curb, gutter, storm drainage improvements, landscaping, irrigation, street lights and crosswalk improvements along the north side of Cirque Drive West between 79th Avenue West and Beckonridge Drive West.  This project is funded through a grant from the Federal Highway Administration which covers 73% of the construction cost.  The local match is funded through the City’s Surface Water Management funds to pay for a portion of the storm drainage elements of the project. Representatives from the Washington State Department of Transportation have reviewed the bid documents and have concurred with Stan Palmer Construction, Inc.’s bid proposal.

 

Public Comment – None.

 

Council Consideration - MOTION:  By Councilmember Grassi, seconded by Councilmember Belleci, to authorize the City Manager to award the Cirque Drive Safe Routes to School project to Stan Palmer Construction, Inc. in the amount of $1,299,971.50 and execute all necessary contract documents.

 

The motion carried.

  

11.      56TH STREET SAFE ROUTES TO SCHOOLS BID AWARD

 

Staff Report – Assistant City Engineer Avcular recommended awarding the bid for the 56th Street Safe Routes to Schools project to NOVA Contracting, Inc. who submitted the lowest responsive, responsible bid of the three received by the City, in the amount of $549,495.00.

 

This project includes the construction/installation of sidewalks, bike lane, curb, gutter, storm drainage improvements, landscaping, irrigation, street lights and crosswalk improvements along the north side of 56th Street West between Grandview Drive West and Chambers Primary School.  This project is funded through a grant from the Federal Highway Administration which covers 68.7% of the construction cost.  The local match is funded through the City’s Surface Water Management funds to pay for a portion of the storm drainage elements of the project. Representatives from the Washington State Department of Transportation have reviewed the bid documents and have concurred with NOVA Contracting, Inc.’s bid proposal.

 

Public Comment – None.

 

Council Consideration - MOTION:  By Councilmember Grassi, seconded by Mayor Pro Tem Figueroa, to authorize the City Manager to award the 56th Street Safe Routes to School project to NOVA Contracting, Inc. in the amount of $549,495.00 and execute all necessary contract documents.

 

The motion carried.

 

12.      BRIARVIEW DEMOLITION BID AWARD

 

Staff Report – City Attorney Victor introduced policy issues concerning the existing structures on Town Center Lot 12.  Lot 12 is the only parcel in Town Center not currently under contract.  The current structures do not meet code and, based on independent analysis done by companies interested in leasing them, not feasible to be retrofitted for an interim rental. He indicated that in spite of constant efforts to secure the existing structures, they have become a public safety problem.  Two years ago, Council studied this issue and allocated $100,000.00 in restricted Local Revitalization Financing (LRF) funds for the demolition of the existing structures.  The City has determined that the schedule for redevelopment of Town Center Lot 12 is indefinite and therefore recommends the demolition of the existing structures.

 

Public Works Director Cooper recommended awarding the bid for the demolition and removal of the existing structures on Town Center Lot 12 to R.L. Rhine, Inc. who submitted the lowest responsive bid of the two received by the City, in the amount of $92,672.00.

 

Public Comment – None.

 

Council Consideration - MOTION:  By Councilmember Belleci, seconded by Mayor Pro Tem Figueroa, to adopt a resolution awarding a contract to R. L. Rhine, Inc. in the amount of $92,672.00 for demolition and removal of the structures on University Place Town Center Lot 12.

 

The motion carried.  (RESOLUTION NO. 769)

 

13.      INTERIM ZONING CONTROL – COMMERCIAL ZONE

 

Staff Report – City Attorney Victor presented a potential interim zoning legislation regarding large religious assembly facilities in the commercial zones of the City as an opportunity for discussion which, if Council chooses to, could be enacted as an emergency after discussion.  He explained that concern has been raised by some Council members with regards to the re-use of commercial properties within the City.  While the City welcomes, and is home to many diverse religious assembly facilities, the re-use of a theater as a large church can inhibit commercial use and redevelopment for commercial purposes.  Although there is currently no application or interest, that potential exists.  The City currently allows religious assembly facilities of more than 250 people per service in commercial zones subject to a conditional use permit.       

 

Should Council decide to take action on this interim zoning measure, it would allow the City to hold a public hearing within 60 days.  After the public hearing, the City Council could then decide if the ordinance is needed or not.  If warranted, the moratorium would be left in place for six (6) months, and during that period, Council could choose to send the issue to the Planning Commission for study and recommendation.

 

Public Comment – None.

 

Council Consideration - MOTION:  By Councilmember Bellelci, seconded by Mayor Pro Tem Figueroa, to pass an ordinance adopting interim zoning regulations for six (6) months within the City of University Place on the permitting of large religious assembly uses within the commercial zones of the City, and setting a date for a public hearing on the interim zoning regulations, providing for severability, declaring an emergency and establishing an effective date.

 

The motion passed 5 to 2.  Mayor McCluskey and Councilmember Grassi voted no. (ORDINANCE NO. 642)

 

14.      MAYOR’S REPORT

 

Mayor McCluskey informed Council that it needs to vote for a candidate for the Zoo and Trek Authority Board, Position 1.  After discussion and review of candidates’ qualifications, the following action was made:

 

MOTION:  By Mayor Pro Tem Figueroa, seconded by Councilmember Grassi, to vote for Milt Tremblay for the Zoo and Trek Authority Board Position No. 1.

 

The motion carried.

 

Mayor McCluskey also shared a letter she received from the Friends of Homestead Park with regards to the group’s recommendation for parks funding and view on donation policy.

 

At 7:52 p.m., the Council concluded its business meeting and thereafter recessed to Study Session at 8:02 p.m. after a five minute break.

 

STUDY SESSION

 

15.      U.S. OPEN/MAJOR EVENT LEGISLATION

 

Public Works Director Cooper presented the Traffic and Parking Plan for the 2015 U.S. Open event.  The plan was developed in collaboration with USGA Security and Transportation Coordinator Jeff Stoefen, West Pierce Fire & Rescue Deputy Fire Chief Mitch Sagers, Police Chief Mike Blair, and Planning & Development Services Director Swindale.  He stated that the City’s goal is to protect the surrounding neighborhoods from the impact of the event.  It is also part of a larger plan that is aimed at keeping suspicious vehicles and possible security threats away from the course and the public.

 

The plan calls for the closure of Grandview Drive, from 48th Street West to 64th Street Court West/Chambers Creek Road, to regular traffic.  Eighty-nine properties were identified as having no access other than from Grandview Drive.  A special pass will be issued to residents living in those areas.  A “No on-street parking zone”, affecting 1,245 residents, is proposed for public safety and security reasons.   Residents will need to park their vehicles in driveways or on front lawns during the event.  A “No event parking zone”, affecting 3,366 residences located west of Bridgeport Way and south of 35th Street, will also be enforced to preclude out- of-area spectators from circumventing the USGA transportation plan. Signs will be posted throughout the area indicating parking restrictions and penalties.  Enforcement for this zone will be complaint based and violators will be fined and towed.  Staff also proposed to change the parking violation penalty from $25 to $250.  The parking restrictions would be in place for 24 hours for the length of the tournament. Director Cooper proposed, with Council’s concurrence, to hold several neighborhood meetings with affected property owners in Zones 1 and 2 to advise them of the plan and have the information available on the City’s website.    

 

Council provided comments, some expressed concerns with the parking plan and how it would affect and inconvenience the residents which includes the $250 ticket, vehicle pass and vehicle towing proposals.

At 9:30 p.m., MOTION:  By Mayor Pro Tem Figueroa, seconded by Councilmember Worthington, to extend the meeting to 10:00 p.m.

 

The motion carried.

 

Staff also suggested the following interim enforcement provisions/code amendments which will be forthcoming for Council consideration:

 

§ Allow front yard parking on R-1 zones;

§ Ban horse-drawn carriage concessions in the event zone;

§ Allow the code enforcement officer to investigate an incident for compliance and call for a commissioned officer to issue citation for non-compliance;

§ Suspend door-to-door sales during the period of the event in the surrounding zones;

§ Allow use of golf carts on City streets in the vicinity of the tournament; and

§ Regulate the ground-based conduct of launching and operating Remotely Operated Aerial Vehicles (ROAVs). 

 

Council comments on the proposed parking plan will be incorporated into the plan and a final draft will be presented for Council approval.

 

16.      AMENDMENT OF REGIONAL CONVENTION CENTER CHARTER

 

City Attorney Victor provided an overview on the formation of the Greater Tacoma Regional Convention Center Public Facilities District (PFD), its purpose and funding method.  The PFD is authorized for a period of twenty years from the date of its establishment to collect 0.033 percent of the State’s share of the local sales tax within all participating jurisdictions for its operations.  The PFD Charter contains a clause which prohibits them from lobbying and supporting or opposing any candidates. He informed Council that the Tacoma PFD proposed an amendment to its Charter to remove this clause in order for them to join the Association of Washington State Public Facilities Districts, who are actively working to extend this tax credit beyond the 20-year period.  By removing the abovementioned clause in their Charter, Tacoma PFD would be able to participate in the development and consideration of legislation that would affect or impact the PFD on the same basis as any other governmental entity.  City Attorney Victor recommends that the City of University Place agree to remove the clause to allow Tacoma PFD to join the Association and participate as any other jurisdiction under this Charter.

 

This proposal will be brought back for Council consideration at its next business meeting.

 

17.      ADJOURNMENT

 

The meeting adjourned at 9:58 p.m.  No other action was taken.

 

Submitted by,

 

 

 

Emy Genetia

City Clerk

 

 

MeetingID

Regular Council Meeting Minutes-20141020-0951 

Meeting Type / Meeting Date

41932/Regular Council Meeting Minutes 

Agenda

Regular Meeting Agenda-20141020-0754 

Ordinances

Ordinance :642-19011003-642 

Resolutions

Resolution:769-19020207-769 
Attachments
Content Type: Meeting Minutes
Created at 11/4/2014 9:51 AM  by Emelita Genetia 
Last modified at 11/4/2014 9:53 AM  by Emelita Genetia