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Meeting Minutes: Regular Council Meeting Minutes

Meeting Type

Regular Council Meeting Minutes 

Meeting Date

12/1/2014 

Minutes

CITY OF UNIVERSITY PLACE

MINUTES

Regular Meeting of the City Council

Monday, December 1, 2014

City Hall, Windmill Village

 

 

 

1.         CALL REGULAR MEETING TO ORDER

 

Mayor McCluskey called the Regular Meeting to order at 6:30 p.m.

 

2.         ROLL CALL AND PLEDGE OF ALLEGIANCE

 

Roll call was taken by the City Clerk as follows:

 

Councilmember Belleci                           Present

Councilmember Grassi                           Present

Councilmember Keel                              Excused

Councilmember Nye                               Present

Councilmember Worthington                   Present

Mayor Pro Tem Figueroa                        Present

Mayor McCluskey                                  Present

 

Staff Present:  City Manager Sugg, City Attorney Victor, City Engineer Ecklund, Planning and Development Services Director Swindale, Public Works Director Cooper, Police Chief Blair, Operations Supervisor Kelly-Sage, Maintenance Worker Snowden, Assistant City Engineer Avcular, Maintenance Worker West, Project Engineer Malone, Administrative Assistant Noble, Civic Building Inspector Wenzel, Parks and Recreation Manager Smith and City Clerk Genetia.

 

Planning Commission:  Cliff Quisenberry, Morry Stafford, Chris Barrett, Dax Xenos, Tony Paulson, and Stephen Smith.

 

Parks and Recreation Commission:  Jim Baldes, Rebecca Vader, Julie Finnegan and Clare Bungay.

 

Mayor Pro Tem Figueroa led the Pledge of Allegiance.

 

MOTION:  By Councilmember Grassi, seconded by Mayor Pro Tem Figueroa, to excuse the absence of Councilmember Keel.

 

The motion carried.

 

3.         APPROVAL OF MINUTES

 

MOTION:  By Councilmember Belleci, seconded by Mayor Pro Tem Figueroa, to approve the minutes of November 17, 2014 as submitted.

 

The motion carried.

 

4.         APPROVAL OF AGENDA

 

MOTION:  By Councilmember Grassi, seconded by Councilmember Belleci, to approve the agenda.

 

The motion carried.

 

5.         PRESENTATIONS

 

Excellence Award – Mayor McCluskey, along with City Manager Sugg, recognized the Engineering staff for achieving engineering excellence in the design and construction of the City’s arterial streets. 

 

Excellence Award – Mayor McCluskey, along with City Manager Sugg, recognized the Public Works staff for achieving excellence in the maintenance of the City’s arterial streets.

 

6.         PUBLIC COMMENT – The following individual provided comment:  Patty Mannie, 5810 80th Avenue Court West.

 

7.         COUNCIL COMMENTS/REPORTS – None.

 

8.         CITY MANAGER’S REPORT

 

City Manager Sugg reported on the positive outcome of the two public meetings held last week on the U.S. Open Traffic Control Plan for zones 1 and 2.

 

9A-9C.   CONSENT AGENDA

 

Mayor Pro Tem requested that Item 9C be pulled for separate consideration.

 

MOTION:  By Councilmember Grassi, seconded by Councilmember Belleci, to approve the amended Consent Agenda as follows:

A.   Receive and File: Payroll for the period ending 11/15/14, signed and dated 11/25/14, check nos. 318195 through 318212, and wires in the total amount of One Hundred Eighty-Three Thousand Fifty and 64/100 Dollars ($183,050.64); Claims dated 11/26/14, signed 11/25/14, check nos. 51460 through 51463 and 51534,  check nos. 51461, 51462 and 51535 replacements for check nos. 51222, 51029 and 51379 respectively, in the total amount of Four Hundred One Thousand Two Hundred Seventy and 73/100 Dollars ($401,270.73).

B.   Adopt a resolution approving an Interlocal Agreement for the Provision of Jail Services between the City of University Place and the City of Toppenish substantially in the form attached hereto.  (RESOLUTION NO. 775)

C.   Authorize the purchase of easements in the amount of $182,175.00 from Eaton Family, LLC over a portion of parcel #0220112005 for the Mildred Street road improvements and authorize the City Manager to execute all necessary documents. (Pulled for separate consideration.)

 

The motion carried.

 

After addressing the question with regards to the permitting process of this joint project with the City of Fircrest, the following action was taken:

 

MOTION:  By Mayor Pro Tem Figueroa, seconded by Councilmember Belleci, to authorize the purchase of easements in the amount of $182,175.00 from Eaton Family, LLC over a portion of parcel #0220112005 for the Mildred Street road improvements and authorize the City Manager to execute all necessary documents.

 

The motion carried.

 

COUNCIL CONSIDERATION

 

10.      PUBLIC HEARING:  ZONING CODE AMENDMENT

 

The City Council and the Planning Commission held a joint public hearing to consider a proposal to amend the University Place Municipal Code Title 19.45.030 to add a provision allowing the area of an easement provided to the City for a public project to be used in calculating allowed density.  

 

Staff Report – Planning and Development Services Director Swindale explained the City’s provision on right-of-way conveyances, indicating that the University Place Municipal Code has included a provision that allows setbacks to be measured from the property line when right-of-way easements are granted to the City.  This provision was intended to prevent such easement acquisitions from causing nonconforming setback situations on abutting properties.  It also encouraged property owners to sell easements to the City rather than require fee simple purchase.  He stated that the proposed amendment would apply the same support with respect to density calculations. 

 

The City Council studied this matter at its November 17 meeting and the Planning Commission has been briefed on November 19, 2014.  The Planning Commission offered no comment.

 

Public Comment – None.

 

Council Consideration - MOTION:  By Councilmember Belleci, seconded by Councilmember Grassi, to pass an ordinance amending Title 19.45 of the University Place Municipal Code, Zoning Code, adding a provision to allow the areas of easements dedicated to the City for public right-of-way to be used in density calculations.

 

The motion carried.  (ORDINANCE NO. 645)

 

11.      UNIVERSITY PLACE MUNICIPAL COURT CONTRACT

 

Staff Report – City Attorney Victor presented a resolution to approve an Interlocal Agreement with the City of Lakewood for municipal court services.  He indicated that the City’s relationship with the City of Lakewood has been very successful.  He informed Council that the City of Lakewood conducted a thorough analysis of their court operations and costs in an effort to provide real contract costs to the City of University Place and other jurisdictions for which they provide court services.  This analysis resulted in a significant savings of $90,000 per year in the City’s municipal court contract. He recommends approving the Interlocal Agreement with the City Lakewood to continue this beneficial partnership.

 

Since this is the last meeting of the year, City Attorney Victor requested that Council suspends its Rules to concurrently consider this item after its study.

 

MOTION:  By Councilmember Belleci, seconded by Mayor Pro Tem Figueroa, to suspend Council Rules to allow a study session and Council consideration thereafter.

 

The motion carried.

 

Public Comment – None.

 

Council ConsiderationMOTION:  By Mayor Pro Tem Figueroa, seconded by Councilmember Belleci, to adopt a resolution approving an Interlocal Agreement with the City of Lakewood for Municipal Court services substantially in the form attached hereto.

 

The motion carried.  (RESOLUTION NO. 776)

 

12.      MAYOR’S REPORT

 

Mayor McCluskey invited the public to attend the Winter Fest activities on December 6 at Market Square. She informed Council that it will hold its retreat on January 31 and that the 16th Combat Aviation Brigade’s winter celebration has been cancelled.

 

At 7:44 p.m., the Council concluded its business meeting and thereafter recessed to Study Session at 7:50 p.m. after a five minute break.

  

STUDY SESSION

 

13.      PARKS AND RECREATION FUTURE – VISION AND PLANNING

 

Parks and Recreation Commission Chair Baldes presented an overview of the written report on the Metropolitan Park District study done by the Commission.  He highlighted information on the creation of a metropolitan park district, its form of governance, and types of metropolitan park districts within Washington State. Based on its findings, the Parks and Recreation Commission recommends that the City Council consider the creation of a Metropolitan Parks District to address the reduced funding availability for parks, recreation and senior services in 2016.  The Commission also asked the Council to consider the following:

 

§ Designation of governing body;

§ Start-up curve for park organization;

§ Method for bringing forward District vote to  the public;

§ Availability of qualified commission candidates; and

§ Requirement of absolute separate/segregation accounting and staff.

 

It was suggested that Council consider using a petition method to obtain the necessary 15% voter signatures to place a Metropolitan Park District on the appropriate election ballot in 2015. The Commission also recommended that Council consider elected commissioners as a governing body of the District.

 

Discussion followed with regards to methods for transferring property and equipment; mill rate taxing; number of ex-officio vs. elected commissioners; election and campaign cost; 15% citizen petition; use of levy and bond revenue; private non-profit as an operator and its ability to contribute to parks and recreation; advantage of separate elected board of commissioners vs. ex-officio; partnering with other jurisdictions; consideration of different models other than metro parks district; viability of separating parks and recreation for sustainability; funding support from the public; survey regarding prioritization of City services; and parks impact fees.

 

At 9:02 p.m., a motion was made and was carried to extend the meeting to 9:15 p.m.

 

Public Work Director Cooper briefly explained the difference between the City’s Parks and Recreation Open Space (PROS) Plan and the Parks and Recreation 20-Year Vision and Strategic Plan. A short discussion on park properties and amenities followed.

 

14.      ADJOURNMENT

 

The meeting adjourned at 9:09 p.m.  No other action was taken.

 

Submitted by,

 

 

 

Emy Genetia

City Clerk

MeetingID

Regular Council Meeting Minutes-20141201-0759 

Meeting Type / Meeting Date

41974/Regular Council Meeting Minutes 

Agenda

Regular Meeting Agenda-20141201-1006 

Ordinances

Ordinance :645-19011006-645 

Resolutions

Resolution:775-19020213-775; Resolution:776-19020214-776 
Attachments
Content Type: Meeting Minutes
Created at 1/6/2015 7:59 AM  by Emelita Genetia 
Last modified at 1/6/2015 8:00 AM  by Emelita Genetia