CITY OF UNIVERSITY PLACE
Special Meeting of the City Council
Monday, July 13, 2015
City Hall, Windmill Village
1. CALL SPECIAL MEETING TO ORDER
Mayor McCluskey called the Special Meeting to order at 6:30 p.m.
2. ROLL CALL AND PLEDGE OF ALLEGIANCE
Roll call was taken by the City Clerk as follows:
Councilmember Belleci Present
Councilmember Grassi Present
Councilmember Keel Present
Councilmember Nye Present
Councilmember Worthington Present
Mayor Pro Tem Figueroa Present
Mayor McCluskey Present
Staff Present: City Manager Sugg, Executive Director/ACM Faison, City Attorney Victor, Executive Director/ACM Craig, Deputy Finance Director Blaisdell, Police Chief Blair, Communications/IT Manager Seesz, Planning and Development Services Director Swindale, City Engineer Ecklund and City Clerk Genetia.
Councilmember Nye led the Pledge of Allegiance.
3. APPROVAL OF MINUTES
MOTION: By Councilmember Grassi, seconded by Councilmember Belleci, to approve the minutes of June 1, 2015 as submitted.
The motion carried.
4. APPROVAL OF AGENDA
MOTION: By Councilmember Belleci, seconded by Mayor Pro Tem Figueroa, to approve the agenda.
The motion carried.
5. PUBLIC COMMENTS – The following individuals provided comment: Phil Hoffman, 3613 Tahoma Place West; and Howard Lee, 8302 41st Street West.
6. COUNCIL COMMENTS/REPORTS
Councilmember Grassi requested clarification on Mayor McCluskey’s statement about the fireworks ordinance.
Mayor Pro Tem Figueroa acknowledged Lorna Smith and her family for their service to the community.
Councilmember Worthington reported that he attended the City’s audit entrance conference and shared some points of evaluation for this year’s review.
Councilmember Keel reported on the following: Pierce Transit’s future transportation strategy as a result of the new transportation package passed at the recent legislative session; positive feedback he received from the community about the U.S. Open event; Association of Washington Cities’ (AWC) refocused efforts in increasing public awareness on legislative issues; and his re-election to AWC’s Board of Directors.
7. CITY MANAGER’S REPORT
City Manager Sugg remarked on the behind the scene planning and execution that contributed to the success of the U.S. Open event. He also reported on fireworks statistics over the years, reflecting the levels of call for service during fireworks season.
8. CONSENT AGENDA
MOTION: By Mayor Pro Tem Figueroa, seconded by Councilmember Grassi, to approve the Consent Agenda as follows:
A. Receive and File: Payroll for the period ending 05/31/15, signed and dated 06/11/15, in the total amount of Two Hundred Sixty-Five Thousand Seven Hundred Three and 64/100 Dollars ($265,703.64); Payroll for the period ending 06/15/15, signed and dated 07/30/15, in the total amount of Two Hundred Twenty Thousand Eight Hundred Nineteen and 79/100 Dollars ($220,819.79); Payroll for the period ending 06/30/15, signed and dated 07/16/15, in the total amount of Two Hundred Seventy-Five Thousand Seven Hundred Thirty and 94/100 Dollars ($275,730.94); Claims dated 05/29/15, signed 05/26/15, check nos. 51976395 through 51976467, in the total amount of One Million One Hundred Thirty-Four Thousand Forty-One and 59/100 Dollars ($1,134,041.59); Claims dated 06/30/15, signed 07/30/15, check nos. 51976534 through 51976642, and wire no. 15655023, in the total amount of One Million Two Hundred Ninety-Four Thousand Seven Hundred Ninety-Six and 56/100 Dollars ($1,294,796.56); and Claims dated 06/15/15, signed 06/11/15, check nos. 51976468 through 51976533, in the total amount of Five Hundred Ninety-Four Thousand Seven Hundred Eighty-Eight and 06/100 Dollars ($594,788.06).
B. Adopt a resolution approving a contract amendment for an increase in compensation to Apex Engineering, LLC in order to complete the ALTA surveys for Lot 1. (RESOLUTION NO. 784)
The motion carried.
9. MAYOR’S REPORT
Mayor McCluskey reported on the following: 16th Combat Aviation Brigade Change of Command ceremony and plan for official welcome to the new Brigade Commander; 16th CAB and Community Connector Program’s fourth year partnership; 16th CAB Crew Chief’s invitation to attend the 2015 U.S. Open as part of Community Connector Program; other JBLM news; Teddy Bear Picnic event; National Night Out and SunFest event information; 2015 U.S. Open event highlights; and Chamber Creek canyon trail design development.
At 7:15 p.m., the Council concluded its business meeting and recessed to study session.
10. BUDGET CARRYFORWARD
Deputy Finance Director Blaisdell presented the 2015-2016 budget adjustments reflecting the carryforward of funding from 2014 and re-appropriation in 2015. The re-appropriation is comprised primarily of beginning fund balance, LRF balances and capital improvement projects for Public Works and Parks that were appropriated in 2014 but are to be completed in 2015. Adjustments also include revenue adjustments to several line items.
11. 27TH STREET IMPROVEMENT PROJECT
City Engineer Ecklund provided an overview on the 27th Street TIB roadway improvement project. The proposed project, located between Bridgeport Way West and Mildred Street, would add sidewalks, planter strips, bike lanes, and streetlights. A mid-block signalized crosswalk will also be added between Cascade Place West and Rochester. Additionally, the project will reduce travel lanes in the middle of the area primarily as a safety measure and to allow the construction of other improvements within the existing street.
The City held an open house and invited surrounding property owners to discuss the proposed project. City Engineer Ecklund discussed the adjustments to the current road design as a result of the feedback received from the participants. Part of these improvements will be funded through a $1.2 million grant from the State Transportation Improvement Board.
12. LAND USE DESIGNATION AMENDMENTS
Planning and Development Services Director Swindale presented a legislative proposal introduced by Councilmembers Worthington and Figueroa to modify the type of land use designations in the City’s Comprehensive Plan Map from more specific land use designations to broader categories of uses which would allow several specific zoning districts to be located within it. The intent of the proposal is to allow rezoning of property without the need for a Comprehensive Plan amendment, and resolve the ambiguity regarding which documents control land use.
The proposed resolution would direct the Planning Commission to study and recommend amendments to the Comprehensive Plan and Zoning Code Maps, modifying the use designations used in the Comprehensive Plan Map to be categories of uses within which several specific zoning districts could be located.
Council discussion ensued on the various aspects of the proposed amendments and clarification on its intent and purpose. The suggested modifications will be incorporated in the resolution and will be brought back for additional study by Council at a later date.
At 8:51 p.m., the City Council took a break and reconvened at 9:00 p.m. A motion was made and was carried to extend the meeting to 10:00 p.m.
13. NEWSLETTER REQUEST FOR PROPOSAL (RFP)
Communications/IT Manager Seesz presented the result of the RFP process, indicating that the purpose of this study session is to answer questions from Council regarding the proposals and to gather questions that would require input by the RFP vendors. The City received three proposals from the following responders: Pierce County Community Newspaper, The News Tribune, and Philips Publishing Group. She summarized each proposal and shared staff’s evaluation and initial ranking based on the published RFP evaluation criteria.
Components of the submitted details were discussed. Staff will bring additional information regarding the City’s overall communications strategy in August at which time Council will have the opportunity to choose to include one of these RFP options in the plan.
At 10:00 p.m., a motion was made and was carried to extend the meeting to 10:15 p.m.
The meeting adjourned at 10:10 p.m. No other action was taken.