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Meeting Minutes: Special Meeting Minutes

Meeting Type

Special Meeting Minutes 

Meeting Date





Special Meeting of the City Council

Monday, August 10, 2015

City Hall, Windmill Village






Mayor McCluskey called the Special Meeting to order at 7:00 p.m.


2.         ROLL CALL


Roll call was taken by the City Clerk as follows:


            Councilmember Belleci                           Present

            Councilmember Grassi                           Present

            Councilmember Keel                              Present

            Councilmember Nye                               Present

            Councilmember Worthington                   Present

            Mayor Pro Tem Figueroa                        Excused

            Mayor McCluskey                                  Present


Staff Present:  City Manager Sugg, City Attorney Victor, Executive Director/ACM Craig,  IT/Communications Manager Seesz, Parks & Recreation Manager Smith, Deputy Finance Director Blaisdell, Recreations Specialist Bibby, and City Clerk Genetia.


MOTION:  By Councilmember Grassi, seconded by Councilmember Keel, to excuse Mayor Pro Tem Figueroa’s absence.


The motion carried.






Staff ReportCity Attorney Victor answered grant related questions that were previously brought up during Council’s August 3, 2015 meeting. He indicated that the Recreation Conservation Office Grant (RCO) consideration was related to the submission of the grant application and not a determination of the projects for which the grant funds would be used. He addressed the use of the City’s Park Impact Fees as an allowable source when combined with matching funds.


Parks and Recreation Supervisor Smith provided information on the benefits of artificial turf versus grass, as well as field enhancements associated with the proposed lighting improvements. He explained that the grant’s twenty year requirement would only bind the City to the availability of the ballfield and not the lifespan of the artificial turf.


Council discussed the Parks Capital Improvement Project Fund, project priorities, and the risk and health impacts associated with artificial turf.


Public Comment – The following individual provided comment on the matter:  Jim Baldes, 2135 Willow Lane West.


Council ConsiderationMOTION:  By Councilmember Belleci, seconded by Councilmember Grassi, to adopt a resolution authorizing the submission of an application for grant funding assistance to the State Recreation and Conservation Office for the Cirque Park Athletic Field Improvement Project No. 15-1394.


The motion carried.  (RESOLUTION NO. 786)




The City Council recessed to Study Session at 7:30 p.m.




IT/Communications Manager Seesz presented the responses received from the RFP responders relative to the questions from Council at the July 13, 2015 meeting.  At that time, the Council reviewed the submitted proposals from prospective vendors to determine the options for City news services - in particular, whether it should continue as is or be replaced by some form of public/private publication, or whether a hard printed news publication should be eliminated entirely.  Included in the report are consultants’ inputs which discuss communications practices and trends in the public/private sectors, a matrix of public sector communications strategies, and a communications strategy document with options A through D.


Ms. Seesz indicated that University Place has historically used three primary means of communications – the City website, the self-created and direct-mailed University Place Headlines, and the University Place Television programs.  With the recommendation that a hard-printed news publication remain part of the City’s communications package, staff is seeking Council direction as to which, if any, of the private publication proposals merit final Council consideration for contract. To get a sense of opinion, Council was asked to individually rank the four options outlined in the communications strategy document to determine majority support.  Consensus of opinion reflects the following:  Option A (U.P. Press) ranking first; Option D (University Place Headlines) second; Option C (U.P. Magazine) third; and Option B (The News Tribune) fourth.


Staff will bring forth a contract proposal for the above for future Council study and consideration.


5.         ADJOURNMENT


The meeting adjourned at 8:31 p.m.  No other action was taken.


Submitted by,




Emy Genetia

City Clerk


Special Meeting Minutes-20150810-1505 

Meeting Type / Meeting Date

42226/Special Meeting Minutes 


Special Meeting Agenda-20150810-0723 




Content Type: Meeting Minutes
Created at 9/9/2015 3:05 PM  by Emelita Genetia 
Last modified at 9/9/2015 3:05 PM  by Emelita Genetia