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Meeting Minutes: Regular Council Meeting Minutes

Meeting Type

Regular Council Meeting Minutes 

Meeting Date

4/4/2016 

Minutes

CITY OF UNIVERSITY PLACE

MINUTES

Regular Meeting of the City Council

Monday, April 4, 2016

City Hall, Windmill Village

 

 

 

1.         CALL REGULAR MEETING TO ORDER

 

Mayor Figueroa called the Regular Meeting to order at 6:30 p.m.

 

2.         ROLL CALL AND PLEDGE OF ALLEGIANCE

 

Roll call was taken by the City Clerk as follows:

 

Councilmember Belleci

 

Present

Councilmember Grassi

 

Present

Councilmember McCluskey

 

Present

Councilmember Nye

 

Present

Councilmember Worthington

 

Present

Mayor Pro Tem Keel

 

Present

Mayor Figueroa

 

Present

 

Staff Present:  City Manager Sugg, City Attorney Victor, Executive Director/ACM Craig, Engineering and Capital Projects Director Ecklund, Planning and Development Services Director Swindale and City Clerk Genetia.

 

Mayor Figueroa led the Pledge of Allegiance.

 

3.         APPROVAL OF MINUTES

 

MOTION:  By Councilmember Belleci, seconded by Councilmember Grassi, to approve the minutes of March 21, 2016 as submitted.

 

The motion carried.

 

4.         APPROVAL OF AGENDA

 

Mayor Figueroa requested that the agenda be amended to change the order of the study session items – to move Item 13 (Phase 2 Purchase and Development Agreement with Verus) forward as Item 11.

 

MOTION:  By Councilmember Grassi, seconded by Mayor Pro Tem Keel, to approve the agenda as amended.

 

The motion carried.

 

5.         PRESENTATIONS

 

National Volunteer Appreciation Month Proclamation – Councilmember Belleci presented a proclamation to honor and thank the dedicated citizens of University Place who give freely of their time, energy and abilities to make the City a better place to live, work and play.

 

Commissioners Recognition – Councilmember Belleci presented Certificates of Recognition to Parks and Recreation Commissioners Jim Baldes and Rebecca Vader, Public Safety Commissioner Michael Smith, and Planning Commissioners Dax Xenos and Morry Stafford for their service, commitment, support and contributions to the community.

PUBLIC COMMENTS – The following individuals provided public comment: Chris Goddard, 2315 Westridge Avenue West; James Wingard, 2706 Crystal Springs Road; and Pad Finnigan, 6806 S Mullen Street, Tacoma.

 

6.         CONSENT AGENDA

 

MOTION:  By Councilmember Belleci, seconded by Councilmember McCluskey, to approve the Consent Agenda as follows:

A.    Receive and File:  Payroll for the period ending 03/15/16, dated 03/18/16, in the total amount of Two Hundred Twenty Thousand Seven Hundred Seventy-Six and 28/100 Dollars ($220,776.28); Claims dated 03/31/16, check nos. 51977890 through 51977960 and wire no. 17716698, in the total amount of Five Hundred Eighty-Nine Thousand Eight Hundred Thirty and 70/100 Dollars ($589,830.70).

B.    Receive and File:  2015 4th Quarter Financial Report.

C.    Adopt a resolution approving the new form of Interlocal Agreement between the City of University Place and Pierce County for the provision of animal services substantially in the form attached hereto.  (RESOLUTION NO. 806)

D.    Pass an ordinance amending University Place Municipal Code Chapter 8.10 – Animal Licensing, and Chapter 1.30 – Civil Non-Traffic Infractions to align penalty provisions with Pierce County to allow for enforcement under the City’s service agreements.  (ORDINANCE 666)

E.    Receive and File:  Revised 2016-2017 Council Assignments.

 

The motion carried.

 

COUNCIL CONSIDERATION

 

7.         MILDRED STREET ROADWAY IMPROVEMENTS BID AWARD

 

Staff ReportCity Engineer Ecklund recommended awarding the bid for the Mildred Street/67th Avenue Roadway Improvements project to R.W. Scott Construction who submitted the lowest responsive, responsible bid of the six received by the City, in the amount of $1,337,165.00.

 

This project includes construction of curbs, gutters, sidewalks, bike lanes, storm drainage improvements, paving, landscaping, irrigation, traffic signal modifications and street lights on Mildred Street from Regents Boulevard West to south of 19th Street.   The project is funded through a Federal Highway Administration (FHWA) grant that covers 86.5% of the cost.  The local match is funded through a private contribution of $87,671, a contribution of $87,671 from the City of Fircrest, and from the City’s Surface Water Management funds included in the adopted budget. Representatives from the Washington State Department of Transportation (WSDOT) have reviewed and provided verbal concurrence to R. W. Scott Construction’s bid proposal.

 

Public Comment – The following individual provided comment on the matter:  Chris Goddard, 2315 Westridge Avenue West.

 

Council ConsiderationMOTION:  By Mayor Pro Tem Keel, seconded by Councilmember Grassi, to authorize the City Manager to award the Mildred Street/67th Avenue Roadway Improvements project to R.W. Scott Construction, in the amount of $1,337,165.00 and execute all necessary contract document.

 

The motion carried. 

 

8.         PLANNING COMMISSION WORKPLAN ADOPTION

 

Staff Report – Planning and Development Services Director Swindale presented a resolution approving the Planning Commission’s preliminary work plan for 2016.  He indicated that the Planning Commission’s 2016 work plan reflects a compilation of past directives from Council, state mandates that require plan or regulatory amendments, and advice from staff.  It also includes study of the Planning Commission’s zoning code amendments and a privately-initiated Comprehensive Plan designation amendment. 

 

Public Comment – None.

Council ConsiderationMOTION:  By Councilmember Belleci, seconded by Councilmember Grassi, to adopt a resolution approving the 2016 Annual Preliminary Planning Commission Work Plan.

 

Roll Call vote:

 

Councilmember Belleci  

 

Yes

Councilmember Grassi

 

Yes

Councilmember McCluskey       

 

Yes

Councilmember Nye      

 

Yes

Councilmember Worthington

 

No

Mayor Pro Tem Keel     

 

No

Mayor Figueroa             

 

Yes

 

The motion passed 5 to 2.   (RESOLUTION NO. 807)

 

9.         COUNCIL COMMENTS/REPORTS

 

City Manager Sugg reported that the League of Women Voters of Tacoma-Pierce County will host and moderate a candidate and issue forum covering the possible formation of a University Place Metro Parks District at Town Hall next week, April 11, 2016, at 6:30 p.m.   

 

Councilmember McCluskey stated that she attended the Washington Cities Insurance Authority (WCIA) audit and reported that the City’s risk management program is in excellent shape. She also encouraged the public to attend the Police Academy on the subject of Marijuana Law on April 7 at the Police Station.

 

Councilmember Belleci reminded the community, particularly those that volunteer, that there will be a volunteer awards dinner at Curtis Junior High School on April 30 at 5:30 p.m.

 

STUDY SESSION

 

10.      PHASE 2 PURCHASE AND DEVELOPMENT AGREEMENT WITH VERUS

 

City Attorney Victor presented the Phase 2 Purchase and Development Agreement with Verus Partners, LLC for Lot 4 of the Town Center development.  Verus Partners, LLC is the City’s contracted developer for most of the Town Center lots, along with SEB, Inc.  He indicated that over the past year or so, both the City and Verus Partners have worked through a number of significant and unanticipated issues, but are now prepared to proceed with the second phase of the Agreement.  The second phase of the Agreement pertains to Lot 4, south of Whole Foods, where they intend to build approximately 25,000 sq. ft. multi-tenant, partial two-story commercial building.  At this time, Verus Partners does not have confirmed tenants.  Mr. Victor noted that the $416,000 proceeds from the sale are anticipated, but not formally programmed by the Council, to assist in moving the City operations from Windmill Village to the Civic Building.  Formal design of the proposed commercial building will be presented after the closing and permitting process and construction is anticipated to commence this year.   

 

MOTION:  By Councilmember Belleci, seconded by Councilmember McCluskey, to suspend Council Rules to allow consideration of this item tonight.

 

The motion carried.

 

Public Comment – None.

 

Council ConsiderationMOTION:  By Mayor Pro Tem Keel, seconded by Councilmember Grassi, to adopt a resolution approving a Phase 2 Purchase and Development Agreement between the City of University Place and Verus Partners, LLC for U.P. Town Center Lot 4 substantially in the form attached hereto.

 

The motion carried.  (RESOLUTION NO. 808)

 

 

The Council took a five minute break at 8:07 p.m. and resumed to study session at 8:16 p.m.

 

11.      TREE PRESERVATION

 

Planning and Development Services Director Swindale presented a staff report reflecting the responses to questions asked by Council at the January 19 study on tree preservation.  He noted that there were some additional provisions requested by Council that have been added to the proposed amendments, including additional policy statements, criteria used by staff to evaluate hazardous trees, identification of pruning standards, and a provision on tree replacement for illegally removed trees. 

 

Mayor Figueroa reminded Council that this is simply a follow-up to the previous study and that if needed, additional study sessions on the topic can be arranged.  Being that there are additional questions/comments, further study will be scheduled at a later time.  Mayor Figueroa suggested that City Manager Sugg have one-on-one discussions with individual Council members to prepare for a comprehensive future discussion.

 

12.      SIX-YEAR TRANSPORTATION IMPROVEMENT PLAN UPDATE

 

City Engineer Ecklund presented minor amendments to the City’s Six-Year Transportation Improvement Plan (TIP) for years 2016-2021.  This update will better position the City in competing for the upcoming County-wide grant application opportunities administered by the Puget Sound Regional Council.  He noted that the proposed changes are outlined in his memorandum included in the Council packet.   The proposed amendments primarily involve updates to project schedules, costs, and project limits to align with the City’s anticipated grant request. 

 

A public hearing is scheduled for April 18, 2016.

 

The meeting adjourned at 9:03 p.m.  No other action was taken.

 

Submitted by,

 

 

 

Emy Genetia

City Clerk

MeetingID

Regular Council Meeting Minutes-20160404-0910 

Meeting Type / Meeting Date

42464/Regular Council Meeting Minutes 

Agenda

Regular Meeting Agenda-20160404-0952 

Ordinances

Ordinance :666-19011027-666 

Resolutions

Resolution:806-19020316-806; Resolution:807-19020317-807; Resolution:808-19020318-808 
Attachments
Content Type: Meeting Minutes
Created at 4/19/2016 9:10 AM  by Emelita Genetia 
Last modified at 4/19/2016 9:10 AM  by Emelita Genetia