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Meeting Minutes: Regular Council Meeting Minutes

Meeting Type

Regular Council Meeting Minutes 

Meeting Date

7/2/2018 

Minutes

CITY OF UNIVERSITY PLACE

MINUTES

Regular Meeting of the City Council

Monday, July 2, 2018

City Hall, Windmill Village

 

 

 

1.         CALL REGULAR MEETING TO ORDER

 

Mayor Keel called the Regular Meeting to order at 6:31 p.m.

 

2.         ROLL CALL

 

Roll call was taken by the City Clerk as follows:

 

Councilmember Figueroa

 

Excused

Councilmember Grassi

 

Present

Councilmember McCluskey

 

Present   

Councilmember Nye

 

Present 

Councilmember Worthington

 

Present

Mayor Pro Tem Belleci

 

Present   

Mayor Keel

 

Present

 

Staff Present:  City Manager Sugg, City Attorney Kaser, Executive Director/ACM Craig, Planning and Development Services Director Swindale, Engineering and Capital Projects Director Ecklund, Finance Director Blaisdell and City Clerk Genetia. 

 

MOTION:  By Mayor Pro Tem Belleci, seconded by Councilmember Grassi, to excuse Councilmember Figueroa’s absence.

 

The motion carried.

 

3.         PLEDGE OF ALLEGIANCE

 

Mayor Pro Tem Belleci led Council in the Pledge of Allegiance.

 

4.         APPROVAL OF MINUTES

 

MOTION:  By Councilmember Grassi, seconded by Councilmember McCluskey, to approve the minutes of the June 11, 2018 and June 18, 2018 meetings as submitted.

 

The motion carried.

 

5.         APPROVAL OF AGENDA

 

Mayor Pro Tem Belleci requested that the agenda be amended to add as Item 7C under Consent Agenda, a Council Bill authorizing the purchase of real estate and an easement in the amount of $75,540 from Chambers Creek-433, LLC over a portion of parcel numbers 0220224060 and 0220224023 for the Bridgeport Way Phase 4 project and authorize the City Manager to execute all necessary documents.

 

MOTION:  By Mayor Pro Tem Belleci, seconded by Councilmember Grassi, to approve the agenda as amended.

 

The motion carried.

 

6.         PUBLIC COMMENTS – The following individual provided public comment:  Austin Haskins, 3411 Bridgeport Way West.

 

7.         CONSENT AGENDA

 

Councilmember Worthington requested that Item 7C for separate consideration.

 

MOTION:  By Mayor Pro Tem Belleci, seconded by Councilmember Grassi, to approve the amended Consent Agenda as follows:

A.    Receive and File:  Payroll for the period ending 06/16/18, dated 06/20/18, in the total amount of Two Hundred Forty-Four Thousand Four Hundred Seventy-Seven and 06/100 Dollars ($244,477.06); Claims dated 06/15/18, check nos. 51981478 through 51981551, wire transfer 3175207, in the total amount of Five Hundred Ninety-Eight Thousand Three Hundred Seven and 94/100 Dollars ($598,307.94).

B.    Adopt a resolution establishing the City Council’s collective goals, outcomes and actions for the 2019-2020 biennium.  (RESOLUTION NO. 864)

C.    Authorize the purchase of real estate and an easement in the amount of $75,540 from Chambers Creek–443, LLC over a portion of parcel numbers 0220224060 and 0220224023 for the Bridgeport Way Phase 4 project and authorize the City Manager to execute all necessary documents. (Pulled for separate consideration.)

 

The motion carried.

 

After discussion, MOTION:  By Councilmember Worthington, seconded by Mayor Pro Tem Belleci, to authorize the purchase of real estate and an easement in the amount of $75,540 from Chambers Creek–443, LLC over a portion of parcel numbers 0220224060 and 0220224023 for the Bridgeport Way Phase 4 project and authorize the City Manager to execute all necessary documents.

 

The motion carried.

 

COUNCIL CONSIDERATION

 

8.         27TH STREET PHASE 2 BID AWARD

 

Staff ReportEngineering and Capital Projects Director Ecklund recommended awarding the bid for the 27th Street Phase 2 Roadway Improvements project to Sound Pacific Construction who submitted the lowest responsive, responsible bid of the five received by the City, in the amount of $1,186,429.00.

 

This project includes construction of curbs, gutters, sidewalks, bike lanes, street lights, storm drainage improvements, landscaping and irrigation on the south side of 27th Street West from Bridgeport Way West to Grandview Drive.  The project is funded through a Federal Highway Administration (FHWA) grant that covers 86.5% of the cost.  The matching funds are in the City’s adopted capital budget.

 

Public CommentNone.

 

Council Consideration – MOTION:  By Mayor Pro Tem Belleci, seconded by Councilmember Grassi, to authorize the City Manager to award the 27th Street Phase 2 Roadway Improvements project to Sound Pacific Construction in the amount of $1,186,429.00 and execute all necessary contract documents.

 

The motion carried. 

 

9.         MILDRED STREET OVERLAY BID AWARD

 

Staff ReportEngineering and Capital Projects Director Ecklund recommended awarding the bid for the Mildred Street Overlay project to Puget Paving & Construction, Inc. who submitted the lowest responsive, responsible bid of the three proposals received by the City, in the amount of $343,810.00.

 

This project includes the rehabilitation and overlay of approximately 1,900 lineal feet of Mildred Street from Regents Boulevard West to South 19th Street.  The project is funded through a Federal Highway Administration (FHWA) grant that covers 86.5% of the cost.  The matching funds are in the City’s adopted capital budget.

 

Public CommentNone.

 

Council Consideration – MOTION:  By Mayor Pro Tem Belleci, seconded by Councilmember Grassi, to authorize the City Manager to award the Mildred Street Overlay project, subject to WSDOT concurrence, to Puget Paving & Construction in the amount of $343,810.00 and execute all the necessary contract documents.

 

The motion carried. 

 

10.      CITY MANAGER & COUNCIL COMMENTS/REPORTS

 

City Manager Sugg reminded the community of the City’s ordinance on fireworks, highlighting its legal discharge dates and times. The new fireworks ordinance, limiting the types of allowed fireworks, will be effective July 2019. 

 

Councilmember McCluskey commented on the City’s audit result and staff’s hard work. She also reported her attendance at the Pierce County Regional Council’s(PCRC) meeting where the City was awarded the $4.1 million grant funds for road projects and Growth Management Coordinating Committee’s (GMCC) workplan approved. Additionally, she mentioned the upcoming ice cream social hosted by the  Community Connection Place.

 

Mayor Pro Tem Belleci informed the community of the upcoming Curran Apple Orchard Concert series and Teddy Bear Picnic events.

 

Councilmember Worthington commented on AWC Conference sessions. He also announced  that he has been appointed as PCRC’s alternate representative to the Growth Management Policy Board.

 

Councilmember Grassi remarked on the importance of maintaining the amenities that are part of the features of  Market Square. 

 

Mayor Keel highlighted upcoming agenda items.  He also talked about Smart Cities as it relates to Council’s goals; and Association of Washington Cities’ renewed advocation for cities.

 

STUDY SESSION

 

11.      2017-2018 BIENNIAL BUDGET CARRYFORWARD ADJUSTMENTS

 

Finance Director Blaisdell presented the 2017-2018 budget adjustments reflecting the carryforward of funding from 2017 and re-appropriation in 2018.  The re-appropriation is comprised primarily of beginning fund balance, LRF balances and new and continuing grant funding.  Primary adjustments were made to the City’s restricted funds, carrying forward revenues and expenditures in Public Works CIP and Municipal CIP.  Discussion followed with regard to other significant 2018 budget adjustments highlighted in the staff report.

 

12.      SIX-YEAR TRANSPORTATION IMPROVEMENT PLAN 2019-2024

 

Engineering and Capital Projects Director Ecklund presented amendments to the City’s Six-Year Transportation Improvement Plan (TIP) for years 2019-2024.   The proposed amendments primarily involve the removal of three projects (56th Street/Cirque Drive Phase I, 27th Street Phase 2 and Mildred Overlay) to be completed in 2018; the removal and incorporation of the Chambers Creek Crosswalk project into the Chambers Creek Road/Chambers Lane Phase I project; the addition of the Day Island Bridge retrofit/replacement project; updating funding status of 4 projects to reflect recent grant awards; and updating project costs and project schedules. 

 

The City of University Place is required by State law to adopt and annually update a Six-Year Transportation Improvement Plan (TIP).  The approval of the Six-Year Transportation Improvement Plan does not commit the City to any financial expenditure; rather, each project is reviewed individually by the City Council in each relevant budget cycle as a component of the Capital Improvement Plan.  Its approval, however, does create eligibility for the City to apply for various grant opportunities, and provides an indication of the City’s planning direction for transportation needs.

 

13.      ADJOURNMENT

 

The meeting adjourned at  7:38 p.m.  No other action was taken.

 

Submitted by,

 

 

 

Emy Genetia

City Clerk

 

MeetingID

Regular Council Meeting Minutes-20180702-1005 

Meeting Type / Meeting Date

43283/Regular Council Meeting Minutes 

Agenda

 

Ordinances

 

Resolutions

Resolution:864-19020513-864 
Attachments
Content Type: Meeting Minutes
Created at 7/17/2018 10:05 AM  by Debora Nicholas 
Last modified at 7/17/2018 12:22 PM  by Debora Nicholas