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Meeting Minutes: Regular Council Meeting Minutes

Meeting Type

Regular Council Meeting Minutes 

Meeting Date

8/6/2018 

Minutes

CITY OF UNIVERSITY PLACE

MINUTES

Regular Meeting of the City Council

Monday, August 6, 2018

City Hall, Windmill Village

 

 

 

1.         CALL REGULAR MEETING TO ORDER

 

Mayor Keel called the Regular Meeting to order at 6:31 p.m.

 

2.         ROLL CALL

 

Roll call was taken by the City Clerk as follows:

 

Councilmember Figueroa

 

Present

Councilmember Grassi

 

Excused

Councilmember McCluskey

 

Present   

Councilmember Nye

 

Present 

Councilmember Worthington

 

Present

Mayor Pro Tem Belleci

 

Present   

Mayor Keel

 

Present

 

Staff Present:  City Manager Sugg, City Attorney Kaser, Executive Director/ACM Faison, Executive Director/ACM Craig, Engineering and Capital Projects Director Ecklund, Engineering Services and Capital Projects Deputy Director Avcular, Planning and Development Services Director Swindale, Finance Director Blaisdell, Operations & Facilities Manager Kelly-Sage and City Clerk Genetia. 

 

MOTION:  By Mayor Pro Tem Belleci, seconded by Councilmember Figueroa, to excuse Councilmember Grassi’s absence.

 

The motion carried.

 

3.         PLEDGE OF ALLEGIANCE

 

Councilmember Worthington led Council in the Pledge of Allegiance.

 

4.         APPROVAL OF MINUTES

 

MOTION:  By Mayor Pro Tem Belleci, seconded by Councilmember Figueroa, to approve the minutes of the July 16, 2018 meeting as submitted.

 

The motion carried.

 

5.         APPROVAL OF AGENDA

 

MOTION:  By Mayor Pro Tem Belleci, seconded by Councilmember Figueroa, to approve the agenda.

 

The motion carried.

 

6.         PUBLIC COMMENTS – The following individuals provided public comment:  Cheryl Hill, 4904 93rd Avenue West; and Howard Lee, 8302 41st Street West.

 

7.         CONSENT AGENDA

 

MOTION:  By Mayor Pro Tem Belleci, seconded by Councilmember Figueroa, to approve the Consent Agenda as follows:

A.    Receive and File:  Payroll for the period ending 07/15/18, dated 07/20/18, in the total amount of Two Hundred Thirty-One Thousand One Hundred Ninety-Nine and 88/100 Dollars ($231,199.88); Payroll for the period ending 07/31/18, dated 08/03/18, in the total amount of Three Hundred Six Thousand Four Hundred Ninety-Five and 50/100 Dollars ($306,495.50); Claims dated 07/13/18, check nos. 51981601 through 51981659, wire transfer no. 3476399, in the total amount of Three Hundred Fifty-One Thousand Eight Hundred Eighty and 26/100 Dollars ($351,880.26); and Claims dated 07/31/18, check nos. 51981660 through 51981713, wire transfer nos. 309152 and 622470, in the total amount of One Hundred Fifty-Four Thousand Nine Hundred Seventy-Six and 02/100 Dollars ($154,976.02).

B.    Pass an Ordinance of the City Council of the City of University Place, Washington, amending Section 2.05.010 UPMC, relative to the hours of operation of City offices.  (ORDINANCE NO. 705)

 

The motion carried.

 

PUBLIC HEARING

 

8.         2017-2018 BIENNIAL BUDGET CARRYFORWARD ADJUSTMENTS

 

Staff ReportFinance Director Blaisdell presented the 2017-2018 budget adjustments reflecting the carryforward of funding from 2017 and re-appropriation in 2018.  The re-appropriation is comprised primarily of beginning fund balance, LRF balances and new and continuing grant funding.  Notwithstanding the changes, Director Blaisdell indicated that the City’s financial position overall has not materially changed.  As presented to Council at the July 16 meeting, she pointed out that the new ordinance includes a transfer of $900,000 from the general fund reserve ending fund balance to municipal CIP for the construction of the Drexler Police offices. Proceeds from future land sales will replenish the restricted ending fund balance. 

 

A public hearing on the 2017-2018 biennial budget carryforward was held on July 16, 2018.  Although a motion was passed to adopt Ordinance No. 704, it did not meet the required five votes needed.

 

Public Comment – None.

 

Council ConsiderationMOTION:  By Mayor Pro Tem Belleci , seconded by Councilmember Figueroa, to pass an ordinance amending the 2017-2018 Biennial Budget for the 2017 Carryforward appropriations and adjustments.

 

The motion carried.  (ORDINANCE NO. 706)

 

COUNCIL CONSIDERATION

 

9.         CIVIC BUILDING BID AWARDS (CITY HALL T.I. AND DREXLER POLICE OFFICES)

 

Staff ReportAfter providing a brief background on the development phases of the Civic Building, Executive Director/ACM Faison presented two resolutions to award and approve contracts for the  completion of the City Hall tenant improvements and the construction of the Drexler Police Offices project. The bid for the City Hall tenant improvements, as well as the bid alternate for the atrium restroom came in at $2.637 million; and the bid for the Drexler Police offices came in at $2.23 million.  Bid amounts for both projects are under the engineer’s estimates. Director Faison indicated with the recent passage of the budget adjustments, the City has sufficient revenues to complete both projects.  Staff recommended that Council approve the award of the contracts necessary to complete both projects as well as the bid alternate.   

 

 Public CommentNone.

 

Council Consideration – MOTION:  By Mayor Pro Tem Belleci, seconded by Councilmember Figueroa, to adopt a resolution awarding and approving contracts for City Hall tenant improvements.

 

The motion carried.  (RESOLUTION NO. 868)

 

MOTION:  By Mayor Pro Tem Belleci, seconded by Councilmember Figueroa, to adopt a resolution awarding and approving contracts for construction of the Drexler Polices Offices project.

The motion carried.  (RESOLUTION NO. 869)

 

10.      BRIDGEPORT WAY WEST PHASE 4 BID AWARD

 

Staff ReportEngineering and Capital Projects Director Ecklund recommended awarding the bid for the Bridgeport Way West Phase 4 Roadway Improvement project to Miles Resources who submitted the lowest responsive, responsible bid of the six proposals received by the City, in the amount of $2,280,188.78.

 

This project includes construction of curbs, gutters, sidewalks, bike lanes, street lights, storm drainage improvements, paving, traffic signal, landscaping and irrigation on Bridgeport Way West from Chambers Lane to Leach Creek.  The project is funded through a Federal Highway Administration (FHWA) grant that covers 86.5% of the cost.  The matching funds are in the City’s adopted capital budget.

 

Public CommentNone.

 

Council Consideration – MOTION:  By Mayor Pro Tem Belleci, seconded by Councilmember McCluskey, to authorize the City Manager to award the Bridgeport Way West Phase 4 Roadway Improvement project to Miles Resources, LLC, in the amount of $2,280,188.78 and execute all the necessary contract documents.

 

The motion carried. 

 

11.      CITY MANAGER & COUNCIL COMMENTS/REPORTS

 

City Manager Sugg remarked on the City’s road improvement projects underway and commended City Engineer Ecklund for his hard work in pursuing grants for these projects. He also informed Council that tomorrow is National Night Out (NNO) and that this year, a total of 49 neighborhoods will be participating in the event.

 

Mayor Pro Tem Belleci announced that Dance Theatre Northwest will be holding a dance recital for the public on August 11.  She also  informed the public of the upcoming Concerts in the Park event at Curran Apple Orchard.

 

Councilmember McCluskey reported on the success of the Movie in the Park event over the weekend.

 

Mayor Figueroa commented on NNO’s increased public participation and thanked the public in advance for opening up their neighborhoods for the outreach.  He inquired about the condition of the water fountain feature in Market Square and asked that it be repaired for the public to use.   

 

Mayor Keel highlighted upcoming agenda items. 

 

STUDY SESSION

 

12.      STORMWATER MANAGEMENT CODE AMENDMENTS

 

Engineering and Capital Projects Director Ecklund provided a summary on the proposed revisions to UPMC Chapter 12.15 relating to the collection of surface water management fees as well as credits available to property owners.  Director Ecklund indicated that the proposed code revisions would address two recently identified issues pertaining to the Surface Water Management (SWM) fee credits.  The first issue is associated with updating how the current credits are calculated.  The existing code language allows owners of private storm drainage facilities to be eligible for fee credits based on certain criteria for the performance of their storm drainage facility.  However, the code language has outdated terminology relating to the design and performance of these facilities and needs to be updated to meet current design terminology. The second issue involves a creation of a new credit type that would be offered to property owners constructing improvements to existing storm drainage facilities that provide public benefit. The new proposed credits would allow for a 10% to 75% reduction in SWM fee based on the magnitude of public benefit of the improvement being provided.  Organization, clarification and procedural improvements were also made on the Chapter for the administration of the credits; and a new section was added for establishing provisions for appeals of determinations related to fee credit.

 

13.  LODGING TAX OPTIONS

 

City Attorney Kaser provided a presentation on lodging tax.  His presentation included information on tax rates and the extent/scope of  the charges, the use of the lodging tax revenues and audit; Lodging Tax Advisory Committee (LTAC) and its duties; applications for lodging tax fund; review and selection of applications;  reporting requirements and outcomes for entities receiving lodging tax funds; and program administration. The Council  had a general discussion on the topic and expressed interest in further discussing the pros and cons of imposing a lodging tax, requesting that staff provide a cost benefit analysis in detail.  Council also wants staff to look into what the County is collecting from the City and what the City needs to do to tap into those funds, as well as investigate what the City’s potential revenue might be for the anticipated resort at Chambers.

 

14.      ADJOURNMENT

 

The meeting adjourned at 8:26  p.m.  No other action was taken.

 

Submitted by,

 

 

 

Emy Genetia

City Clerk

 

MeetingID

Regular Council Meeting Minutes-20180806-0754 

Meeting Type / Meeting Date

43318/Regular Council Meeting Minutes 

Agenda

Regular Meeting Agenda-20180806-0916 

Ordinances

Ordinance :705-19011205-705; Ordinance :706-19011206-706 

Resolutions

Resolution:868-19020517-868; Resolution:869-19020518-869 
Attachments
Content Type: Meeting Minutes
Created at 8/21/2018 7:54 AM  by Emelita Genetia 
Last modified at 8/21/2018 7:54 AM  by Emelita Genetia