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Meeting Minutes: Regular Council Meeting Minutes

Meeting Type

Regular Council Meeting Minutes 

Meeting Date





Regular Meeting of the City Council

Monday, August 20, 2018

City Hall, Windmill Village






Mayor Pro Tem Belleci called the Regular Meeting to order at 7:00 p.m.


2.         ROLL CALL


Roll call was taken by the City Clerk as follows:


Councilmember Figueroa



Councilmember Grassi


Excused (Participated via conference call.)

Councilmember McCluskey



Councilmember Nye



Councilmember Worthington



Mayor Pro Tem Belleci



Mayor Keel




Staff Present:  City Manager Sugg, City Attorney Kaser, Executive Director/ACM Faison, Executive Director/ACM Craig, Engineering and Capital Projects Director Ecklund, Finance Director Blaisdell, Public Works, Parks & Facilities Director Cooper and City Clerk Genetia. 


MOTION:  By Councilmember Figueroa, seconded by Councilmember McCluskey, to excuse Councilmember Grassi and Mayor Keel’s absences.


The motion carried.




Councilmember McCluskey led Council in the Pledge of Allegiance.




MOTION:  By Councilmember Figueroa, seconded by Councilmember McCluskey, to approve the minutes of the August 6, 2018 meeting as submitted.


The motion carried.




MOTION:  By Councilmember Figueroa, seconded by Councilmember McCluskey, to approve the agenda.


The motion carried.


6.         PUBLIC COMMENTS – The following individual provided public comment:  Cheryl Hill, 4904 93rd Avenue West.




MOTION:  By Councilmember Worthington, seconded by Councilmember McCluskey, to approve the Consent Agenda as follows:

A.    Receive and File:  Claims dated 08/15/18, check nos. 51981714 through 51981793, wire transfer nos. 3942787 and 5831792, in the total amount of Four Hundred Forty-One Thousand Two Hundred Thirty-Eight and 32/100 Dollars ($441,238.32).

B.    Adopt a resolution approving the 2018-2019 Agreement between the City of University Place and University Place School District for a School Resource Officer.  (RESOLUTION NO. 870)


The motion carried.






Staff Report – Public Works Director Cooper presented additional information requested by Council on the proposed playground structures replacement and safety surfacing at Sunset Terrace Park.  The most cost-effective pricing for this project came in at $272,459.22 by GameTime/Sitelines Parks and Playground Products, Inc.  Funding for this project is included in the adopted 2018 Parks Capital Improvement budget (with 50% of funding from Park Impact Fees and 50% from Real Estate Excise Tax).


Public Comment – The following individuals provided comment on the matter:  Greg Gooch, Park Advisory Commission Chair; and Steve Thorndill, 7003 53rd Street West.


Council Consideration MOTION:  By Councilmember Figueroa, seconded by Councilmember McCluskey, to authorize the City Manager to execute the purchasing and installation contract documents with GameTime/Sitelines Park and Playground Products, Inc. for the Sunset Terrace Park Playground project in the amount of Two Hundred Seventy-Two Thousand Four Hundred Fifty-Nine and 22/100 Dollars ($272,459.222.


The motion carried. 




Staff Report Engineering and Capital Projects Director Ecklund presented an ordinance that would revise UPMC Chapter 12.15 relating to the collection of surface water management fees as well as credits available to property owners.  Director Ecklund indicated that the proposed code revisions would address two recently identified issues pertaining to the Surface Water Management (SWM) fee credits as reported during the August 6, 2018 study session.  As a follow-up to the comments received during study session, Director Ecklund provided a copy of a proposed article that would be posted on the City’s website to provide education and guidance for the new credit being offered under this code revision.  


Public Comment None.


Council Consideration MOTION:  By Councilmember Figueroa, seconded by Councilmember McCluskey, to pass an ordinance amending University Place Municipal Code Chapter 12.15 relating to the administration and qualification for credits to the surface water management fee.


The motion carried.  (ORDINANCE NO. 707)




City Manager Sugg reported on the Mildred Street Overlay project schedule as well as other road improvement projects on the way.  He related that the Village at Chambers Bay was featured in the South Sound Magazine, and informed Council on upcoming events and workshops.


Councilmember Worthington reported on the success of the National Night Out event.  He also commended City staff for the great job they do in maintaining and keeping the City entrance areas beautiful. 


Councilmember McCluskey reported that the University Place Historical Society has been awarded a grant of $41,300 for the Curran House project. She also indicated that the Pierce County Regional Council has awarded the City a grant for the Alameda Avenue design and construction for $1,589,233.00.


Councilmember Figueroa shared the positive comments he received from the community with regard to the City’s road projects. 


Mayor Pro Tem Belleci reported on Pierce County Regional Council’s next meeting venue and purpose.  She also highlighted upcoming agenda items. 






Executive Director/ACM Faison provided a recap of the first two study sessions on the City’s Transportation Benefit District (TBD).  As a follow-up from those sessions, he provided and explained the information included in the packet relating to the City’s road/street miles and its calculations, as well as the cost analysis and life cycle for the various pavement maintenance options.  He went over other TBD funding alternatives and what could be accomplished with the various dollar figures.  He reminded Council that the vehicle license fee is statutorily capped at $40 and any fee above that up to $100 would have to be approved by voters. Based on the analysis, staff is recommending that Council increase the vehicle license fee from $20 to $35.  Staff presented draft legislation amending the code to authorize the increase as well as to establish the fee.  Staff is also recommending that the City maintain a sunset on the fee until the end of 2024.  


The City’s Transportation Benefit District (also known as the vehicle license fee) was established by Council in 2013. Fees collected from the TBD are directed toward transportation improvements within the City as mandated by state law and by City ordinance. 


After discussion, staff was directed to bring back an ordinance and a resolution to establish a new TBD fee and modifying the “sunset” terminology to express Council’s intent.


At 8:50 p.m., a motion was made and was carried to extend the meeting to 9:30 p.m.




Staff presented information on two follow-up items from the Council retreat in January - Council Rules and Council training policy.  City Attorney Kaser went over the proposed changes to the Council Rules that would align the rules with the current practice and address the timeliness of considering legislative proposals.  First, new language has been added to indicate a specific time limit (90 days) from when a legislative proposal must be placed on the agenda; and second  the Council Rules were reformatted for clarity and ease of reading and abolished the former distinction between Council meetings and study sessions as separate meetings.  For discussion, he noted the following suggested changes:  (1) scope of consent agenda has been expanded to include approval of meeting minutes; (2) a separate item for public hearing and appeals is included; and (3) a single public comment section on the agenda for any matter on the agenda with the exception of matters subject to public hearing.   


Council expressed a desire to expand the opportunity for public comment adopting public comment early on the meeting as well as during consideration of the legislation.  Council agreed to continue discussion on the matter at a future study session.


Executive Director/ACM Faison presented a resolution that reflected a summary of staff proposals to simplify the approval process for Council training by allocating to each Council member a specific amount to govern their own training, travel, and conference expenses.  The following allocations were proposed:  $2,000 for Councilmembers and Mayor Pro Tem and $7,500 for the Mayor.  Director Faison indicated that a fund was also established for Council-initiated training, the allocation from which would require Council approval.   He explained that the larger amount allocated to the Mayor can be transferred to someone who can represent the City in the event the Mayor is not able to go. Additionally, based on Council discussion at its retreat in January, it is proposed that Councilmembers be required to report back to Council (either in writing or at a Council meeting) on the nature and/or lessons learned from the conference/seminar he/she attended.  He also noted that other than the Mayor’s allocation, Councilmembers’ funds may not be transferred to another Councilmember.




The meeting adjourned at 9:30 p.m.  No other action was taken.


Submitted by,




Emy Genetia

City Clerk



Regular Council Meeting Minutes-20180820-0807 

Meeting Type / Meeting Date

43332/Regular Council Meeting Minutes 


Regular Meeting Agenda-20180820-1305 


Ordinance :707-19011207-707 


Content Type: Meeting Minutes
Created at 9/5/2018 8:07 AM  by Emelita Genetia 
Last modified at 9/5/2018 8:07 AM  by Emelita Genetia