CITY OF UNIVERSITY PLACE
MINUTES
Regular Meeting of the City Council
Tuesday, February 19, 2019
City Hall, Windmill Village
1. CALL REGULAR MEETING TO ORDER
Mayor Pro Tem Belleci called the Regular Meeting to order at 6:30 p.m.
2. ROLL CALL
Roll call was taken by the City Clerk as follows:
|
Councilmember Figueroa |
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Present |
|
Councilmember Grassi |
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Excused |
|
Councilmember McCluskey |
|
Present |
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Councilmember Nye |
|
Present |
|
Councilmember Worthington |
|
Present |
|
Mayor Pro Tem Belleci |
|
Present |
|
Mayor Keel |
|
Excused |
Staff Present: City Manager Sugg, City Attorney Kaser, Planning and Development Services Director Swindale, NPDES Coordinator Smith, Engineering and Capital Projects Director Ecklund, Engineering and Capital Projects Deputy Director Avcular, Public Works, Parks & Facilities Director Cooper, Executive Director/ACM Craig and City Clerk Genetia.
MOTION: By Councilmember McCluskey, seconded by Councilmember Worthington, to excuse the absences of Councilmember Grassi and Mayor Keel.
The motion carried.
3. PLEDGE OF ALLEGIANCE
Councilmember Worthington led Council in the Pledge of Allegiance.
4. APPROVAL OF MINUTES
MOTION: By Councilmember McCluskey, seconded by Councilmember Worthington, to approve the minutes of the January 22, 2019 and January 26, 2019 meetings as submitted.
The motion carried.
5. APPROVAL OF AGENDA
MOTION: By Councilmember McCluskey, seconded by Councilmember Figueroa, to approve the agenda.
The motion carried.
6. PRESENTATION
Public Safety Report – Police Chief Blair presented the Public Safety 2018 report covering crime statistics, enforcement efforts and emphasis, 2018 highlights, and community neighborhood outreach.
7. PUBLIC COMMENTS – None.
8. CONSENT AGENDA
Councilmember Figueroa requested that Items 8A and 8B be pulled for separate consideration.
MOTION: By Councilmember McCluskey, seconded by Councilmember Worthington, to approve the amended Consent Agenda as follows:
A. Authorize the City Manager to execute a Professional Services Agreement with Beckwith Consulting Group for Form-based Code Development in an amount not to exceed Sixty Thousand Dollars ($60,000.00). (PULLED FOR SEPARATE CONSIDERATION.)
B. Confirm Torey Heidelberg’s appointment to the Public Safety Advisory Commission as the University Place School District representative effective February 4, 2019. (PULLED FOR SEPARATE CONSIDERATION.)
C. Receive and File: Payroll for the period ending 01/31/19, dated 02/05/19, in the total amount of Three Hundred Seventeen Thousand Nine Hundred Eighty-Six and 34/100 Dollars ($317,986.34); Claims dated 01/15/19 (2019 invoices), check nos. 51982405 through 51982417, in the total amount of Seven Thousand Nine Hundred Twenty-Six and 48/100 Dollars ($7,926.48); Claims dated 01/22/19 (2019 invoices), check nos. 51982418 through 51982425, in the total amount of Three Thousand Seven Hundred Ninety-Six and 27/100 Dollars ($3,796.27); Claims dated 01/31/19 (2018 invoices), check nos. 51982402 through 51982426, 51982426 through 51982458, wire transfer nos. 6034361 and 6806516, in the total amount of Five Hundred Ninety-Eight Thousand Nine Hundred Twenty and 25/100 Dollars ($598,920.25); and Claims dated 01/31/09 (2019 invoices), check nos. 51982459 through 51982483, in the total amount of One Hundred Eighty-Three Thousand Nine Hundred Thirty-Three and 72/100 Dollars ($183,933.72).
The motion carried.
8A. MOTION: By Councilmember Figueroa, seconded by Councilmember Worthington to authorize the City Manager to execute a Professional Services Agreement with Beckwith Consulting Group for Form-based Code Development in an amount not to exceed Sixty Thousand Dollars ($60,000.00).
The motion carried.
8B. MOTION: By Councilmember Figueroa, seconded by Councilmember McCluskey to acknowledge Torey Heidelberg’s appointment as a non-voting representative to the Public Safety Advisory Commission from the University Place School District effective February 4, 2019.
The motion carried.
PUBLIC HEARING
9. STORMWATER MANAGEMENT PROGRAM UPDATE
Staff Report – NPDES Coordinator Smith presented the 2019 updates to the City’s Stormwater Management Program (SWMP). He indicated that the City is required to develop, implement, and annually update its Stormwater Management Program as a condition of its NPDES Phase II permit. The program lists the components, actions and activities the City is conducting to meet the required elements in (1) public education and outreach, (2) public involvement and participation, (3) illicit discharge detection and elimination, (4) controlling runoff from new development, redevelopment and construction sites, (5) pollution prevention and operations and maintenance for municipal operations, (6) monitoring, and (7) reporting requirements. The updates to the 2019 SWMP are minimal and were highlighted at the January 22, 2019 meeting.
Public Comment – None.
Council Consideration – MOTION: By Councilmember McCluskey, seconded by Councilmember Figueroa, adopt the 2019 update to the City of University Place Phase II NPDES Stormwater Management Program (SWMP).
The motion carried.
COUNCIL CONSIDERATION
10. BRIDGEPORT WAY OVERLAY BID AWARD
Staff Report - Engineering and Capital Projects Deputy Director Avcular recommended awarding the bid for the Bridgeport Way West Overlay project to Miles Resources, LLC, who submitted the lowest responsive, responsible bid of the three received by the City, in the amount of $953,069.00.
This project includes the rehabilitation and overlay of approximately 4,000 lineal feet of Bridgeport Way West from Cirque Drive West to 37th Street West. The work will include, but is not limited to removing and replacing sidewalk, cold planning existing roadway surface, localized subgrade repair, hot mix asphalt overlay, adjustment of existing utility castings to grade, replacing existing signal loops, installing video detection, channelization and traffic control. This project is 86.5% funded through a Federal Highway Administration (FHWA) grant with the difference coming from funds allocated in the adopted capital budget.
Public Comment – None.
Council Consideration – MOTION: By Councilmember McCluskey, seconded by Councilmember Figueroa, to authorize the City Manager to award the Bridgeport Way West Overlay project, subject to WSDOT concurrence, to Miles Resources, LLC in the amount of $953,069.00 and execute all necessary contract documents.
The motion carried.
11. CITY MANAGER & COUNCIL COMMENTS/REPORTS
City Manager Sugg briefed Council on the recent snowstorm work effort carried out by the City’s Public Works crew to keep the streets in safe condition.
Councilmember Worthington shared the information he gathered from the Rainier Communications Commission (RCC) meeting he attended. He commended the Public Works crew for an excellent job in handling the recent snowstorm. Lastly, he requested a report on a previously submitted legislative proposal.
Councilmember McCluskey also commended the Public Works crew for their hard work and dedication during the recent snowstorm.
Mayor Pro Tem Belleci informed the public of UP for Arts’ upcoming event. She thanked the Public Works crew for their dedication during the recent snowstorm. Lastly, she reminded Council of the kick-off meeting for the form-based code on Monday, February 25, 2019 at 6:30 p.m.
STUDY SESSION
12. UNIVERSITY PLACE REFUSE CONTRACT
City Attorney Kaser introduced University Place Refuse’s request for a recycling surcharge. He indicated that the recycling landscape has changed over the past few years as China, the largest purchaser of recyclable materials, has stopped taking these items. As a result, the market for companies taking recycling and rates have changed. Thus, University Place Refuse, who once saw revenue for selling its recyclables, is now having to pay to recycle materials.
Mr. Neil Holden of the University Place Refuse explained that the requested 2.57% surcharge will be added to all base rates for 12 months to recover the costs the company incurred for recyclable materials last year. To an average University Place customer, this recycling surcharge request would add an additional $0.73/per month or a total of 6.71% (CPI/LRI increase and recycling surcharge) annual increase from 2018 to 2019. These rates would be applied to all base rates, including those services that do not include recycling.
Per the current Franchise Agreement, CPI adjustment and LRI-related disposal tip fee pass-through rate increases are automatic and do not require Council approval.
Council requested that they be provided details of the costs and that a review of possible rate increases of this nature be made on a six-month basis rather than waiting for an entire year. Staff was directed to forward the request for Council consideration at a future meeting.
13. PARK ADVISORY COMMISSION 2019 WORK PLAN
Park Advisory Commission Chair Thorndill presented the Commission’s 2019 Work Plan. He reviewed and discussed three specific goals in the Park Advisory Commission’s 2019 work plan: (1) to review and update the park project list resulting in an updated Park Capital Improvement Plan (CIP) list for Council consideration; (2) to recommend marketing strategies to promote University Place parks, resulting in increased park awareness, usage and satisfaction of University Place citizens; and (3) to invest in the education and training of Park Advisory Commission commissioners.
Council directed staff to include the Park Advisory Commission’s 2019 Work Plan under consent agenda for consideration at a future meeting.
14. ADJOURNMENT
The meeting adjourned at 8:39 p.m. No other action was taken.
Submitted by,
Emy Genetia
City Clerk