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Meeting Minutes: Special Meeting Minutes

Meeting Type

Special Meeting Minutes 

Meeting Date

9/16/2019 

Minutes

CITY OF UNIVERSITY PLACE

MINUTES

Special Meeting of the City Council

Monday, September 16, 2019

City Council Chambers, Market Place West

 

 

 

1.         CALL SPECIAL MEETING TO ORDER

 

Mayor Keel called the Special Meeting to order at 6:00 p.m.

 

2.         EXECUTIVE SESSION

 

The City Council recessed to Executive Session, per RCW 42.30.110(1)(h), for approximately one hour to evaluate the qualifications of a candidate for appointment to elective office.

 

At 6:56 p.m., Mayor Keel announced that the Executive Session will extend to 7:15 p.m.

 

The Special Meeting resumed at 7:13 p.m.

 

3.         ROLL CALL

 

Roll call was taken by the City Clerk as follows:

 

Councilmember Figueroa

 

Present

Councilmember Grassi

 

Excused

Councilmember McCluskey

 

Present

Councilmember Nye

 

Present 

Councilmember Worthington

 

Present

Mayor Pro Tem Belleci

 

Present

Mayor Keel

 

Present

 

Staff Present:  City Manager Sugg, City Attorney Kaser, Police Chief Premo, Planning and Development Services Director Swindale, Human Resources Manager Petorak, Public Works, Parks & Facilities Director Cooper, Executive Director/ACM Craig, Paralegal Grover, and City Clerk Genetia.  

 

MOTION:  By Mayor Pro Tem Belleci, seconded by Councilmember Figueroa, to excuse the absence of Councilmember Grassi.

 

The motion carried.

 

4.         PLEDGE OF ALLEGIANCE

 

Councilmember Nye led Council in the Pledge of Allegiance.

 

5.         APPROVAL OF AGENDA

 

MOTION:  By Mayor Pro Tem Belleci, seconded by Councilmember McCluskey, to approve the agenda.

 

The motion carried.

 

6.         PUBLIC COMMENTS – The following individuals provided public comment:  Debbie Klosowski, 6834 Chambers Creek Road West; and Ms. Bower.

 

 

 

 

7.         CONSENT AGENDA

 

MOTION:  By Councilmember Figueroa, seconded by Councilmember McCluskey, to approve the Consent Agenda as follows:

A.   Approve the minutes of the September 3, 2019 and September 9, 2019 Council meetings as submitted.

B.   Receive & File:  Payroll for the period ending 08/31/19 and claims dated 08/30/19.

 

The motion carried.

 

COUNCIL CONSIDERATION

 

8.         DELIBERATION ON COUNCILMEMBER PRO TEMPORE POSITION

 

Staff Report – City Attorney Kaser presented a resolution for the appointment of a Councilmember Pro Tempore for Position No. 4 currently held by Councilmember Ken Grassi.  The resolution includes the continued absence of Councilmember Grassi to be excused without further action of the City Council; and pending further action of the Council, the appointed Councilmember Pro Tempore shall serve on all committees to which Councilmember Grassi has been appointed.

 

Over the last several weeks, Council has discussed various options for addressing Councilmember Grassi’s extended absence and began a process that culminated in tonight’s deliberation.

 

Public Comment – None.

 

Council ConsiderationMOTION:  By Councilmember Figueroa, seconded by Councilmember McCluskey, to adopt a resolution appointing a Councilmember Pro Tempore for City Council Position Number 4, inserting the correct name in the appropriate spot at Section 2 of the proposed resolution.

 

Each Councilmember remarked on the candidate qualifications they are looking for; thereafter, they respectively named their top two choices as follows:

 

Roll Call Vote:

Howard Lee

Robert Masko

Donald Gaines

Kennith George

Gerald Gehring

Darren Zemanek

CM Figueroa

1

1

Mayor Keel

 

 

1

 

 

1

CM Worthington

1

1

 

 

 

 

CM McCluskey

1

1

CM Nye

1

1

MPT Belleci

1

1

TOTAL:

4

2

4

0

0

2

 

Roll Call Vote:

 

Howard Lee

Donald Gaines

CM Figueroa

1

 

Mayor Keel

 

1

CM Worthington

1

 

CM McCluskey

1

 

CM Nye

 

1

MPT Belleci

1

 

TOTAL:

4

2

 

The motion carried.  (RESOLUTION NO. 899)

 

City Clerk Genetia administered the Oath of Office to newly-appointed Councilmember Pro Tempore Howard Lee.

 

At 8:00 p.m. the City Council took a ten-minute break.  The Special Meeting resumed at 8:10 p.m.

 

9.     PARKS, RECREATION AND OPEN SPACE PLAN CONSULTANT SELECTION

 

Staff Report – Planning and Development Services Director Swindale stated that following Council’s direction, the City published a Request for Proposal (RFP) to update its Parks, Recreation and Open Space (PROS) Plan to complete it in a short period of time and to have a successful community outreach campaign.  The City received five responses to the RFP.  He indicated that after the City’s consultant selection committee’s reviews of the proposals, references, availability, and previous work performed by these firms, staff recommends that the City enters into a Professional Services Agreement with SCJ Alliance to update the City’s Parks, Recreation and Open Space (PROS) Plan.

 

The State Recreation and Conservation Office (RCO) requires PROS Plans to be updated every six years to be eligible for State funds from a variety of recreation grant programs.  In order to remain eligible, the PROS Plan needs to be adopted by Council and approved by RCO no later than March 1, 2020.

 

Public Comment – The following individual provide comment on the matter:  Steve Thorndill, 7003 53rd Street West.

 

Council Consideration MOTION:  By Mayor Pro Tem Belleci, seconded by Councilmember Figueroa, to authorize the City Manager to enter into a Professional Services Agreement with SCJ Alliance to update the City’s Parks, Recreation and Open Space (PROS) Plan.

 

The motion carried.

 

10.      CITY MANAGER & COUNCIL COMMENTS/REPORTS

 

City Manager Sugg provided information on the City’s 67th Avenue Overlay Project (between 37th Street and 44th Street) that will commence this week. 

 

Councilmember McCluskey stated that she attended the Pierce County Regional Council meeting and that its collective comment letter on VISION 2050 was approved to be sent to Puget Sound Regional Council before the submission deadline.

 

Mayor Pro Tem Belleci invited the community to attend UP for Arts’ Fall Arts and Concert next week; she remarked on the successful community turn-out for the local pop-up market behind Brassfield’s; and announced a ribbon-cutting ceremony for ATI Physical Therapy located at Green Firs.

 

Councilmember Worthington updated Council on the City’s latest public outreach efforts and about the total number of e-mails sent (2,590), e-newsletter (585) and FlashVote participants (343), as well as the survey result and feedback on City parks.  He also welcomed newly-appointed Councilmember Pro Tem Lee to Council.

 

Mayor Keel provided a highlight of upcoming agenda items.  He also informed Council on the objective of the “Four-Corners” meeting on September 23.  

 

Councilmember Pro Tem Lee expressed his gratitude to Council for appointing him to this office and stated that he will do his best to represent the community. 

 

STUDY SESSION

 

At 8:54 p.m., 9:25 p.m. and 9:43 p.m., motions were made and were carried to extend the meeting to 9:30 p.m., 9:40 p.m. and 9:50 p.m. respectively.

 

11.      PARKS CAPITAL IMPROVEMENT PROJECT – CURRAN RESTROOM

 

Park Chair Thorndill reported to Council that the Park Advisory Commission (PAC) unanimously recommends the University Place City Council approve that a permanent restroom building with two unisex rooms with toilets, child changing stations and sinks with hot water be built at the Curran Apple Orchard Park with the goal of having the restroom building operational by March 2020.  Further, PAC advises Council to authorize University Place staff to begin design work and to consult with the Curran Orchard Resource Enthusiasts (CORE) group on the location and amenities of the restroom building in order to report back to Council on the cost estimate prior to Council’s final approval.  Mr. Thorndill enumerated the reasons for supporting this recommendation, including CIP budget funding, CORE’s support of the project and referenced a document on public restroom design that addresses safety concerns.

 

Discussion followed about the need for the facility; building location; safety factors and concerns; the timing of the project; the forthcoming updates to the PROS Plan that will provide a new CIP list that will determine how the Curran restroom and other CIP projects will be prioritized and funded accordingly; restroom configuration; and sewer line connection.

 

Council directed the City staff to work with the Park Advisory Commission to provide Council with information on design and cost of the project.

 

12.      ADJOURNMENT

 

The meeting adjourned at 9:44 p.m.  No other action was taken.

 

Submitted by,

 

 

Emy Genetia

City Clerk

 

MeetingID

Special Meeting Minutes-20190916-1416 

Meeting Type / Meeting Date

43724/Special Meeting Minutes 

Agenda

Special Meeting Agenda-20190916-0720 

Ordinances

 

Resolutions

Resolution:899-19020617-899 
Attachments
Content Type: Meeting Minutes
Created at 10/8/2019 2:16 PM  by Emelita Genetia 
Last modified at 10/8/2019 2:16 PM  by Emelita Genetia