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Meeting Minutes: Regular Council Meeting Minutes

Meeting Type

Regular Council Meeting Minutes 

Meeting Date

10/7/2019 

Minutes

CITY OF UNIVERSITY PLACE

MINUTES

Regular Meeting of the City Council

Monday, October 7, 2019

City Council Chambers, Market Place West

 

 

 

1.         CALL REGULAR MEETING TO ORDER

 

Mayor Keel called the Regular Meeting to order at 6:32 p.m.

 

2.         ROLL CALL

 

Roll call was taken by the City Clerk as follows:

 

Councilmember Figueroa

 

Present

Councilmember Pro Tem Lee

 

Present

Councilmember McCluskey

 

Present

Councilmember Nye

 

Present 

Councilmember Worthington

 

Present

Mayor Pro Tem Belleci

 

Present

Mayor Keel

 

Present

 

Staff Present:  City Manager Sugg, City Attorney Kaser, Finance Director Blaisdell, Public Works, Parks & Facilities Director Cooper, Planning and Development Services Director Swindale, Executive Director/ACM Craig, Public Safety Manager Hales, Engineering and Capital Projects Director Ecklund and City Clerk Genetia.  

 

3.         PLEDGE OF ALLEGIANCE

 

Mayor Pro Tem Belleci led Council in the Pledge of Allegiance.

 

4.         APPROVAL OF AGENDA

 

MOTION:  By Mayor Pro Tem Belleci, seconded by Councilmember Figueroa, to approve the agenda.

 

The motion carried.

 

5.         PRESENTATIONS

 

University Place Police Department Volunteer Recognition – Mayor Pro Tem Belleci presented Don Cooper with a proclamation in recognition of his service as a volunteer for the University Place Police Department for 19 years.  Public Safety Manager Hales, on behalf of Police Chief Premo, presented Mr. Cooper with a Challenge Coin in appreciation for his service.

 

2019 Second Quarter Financial Report - Finance Director Leslie Blaisdell presented the second quarter 2019 Financial Report, giving a summary of revenues and expenditures.

 

6.         PUBLIC COMMENTS – The following individuals provided public comment:  Nicole Rode, 7810 64th Street Court West; Shannon Mandel; and Steve Scott, 4286 Norma Avenue, Arden Hills, MN

 

7.         CONSENT AGENDA

 

MOTION:  By Mayor Pro Tem Belleci, seconded by Councilmember McCluskey, to approve the Consent Agenda as follows:

A.   Approve the minutes of the September 16, 2019 Council meeting as submitted.

B.   Receive & File:  Payroll for the period ending 09/15/19 and claims dated 09/13/19 and 09/30/19.

C.   Receive & File:  2019 Second Quarter Financial Report.

 

The motion carried.

 

8.         CITY MANAGER & COUNCIL COMMENTS/REPORTS

 

City Manager Sugg informed Council that October 26 is Make a Difference Day and that the City will be celebrating it by cleaning up Cirque Park from 9:00 a.m. to noon; tools will be supplied to volunteers who participate in the clean-up. As a follow-up to Council’s directive regarding the Curran Restroom, he also reported that the project will be brought back to Council in November to determine the scope of work for a feasibility study to address questions raised by Council.

 

Councilmember McCluskey commended Mr. Don Cooper for his 19 years of service as a volunteer.  She spoke about bringing the Animal Control contract back for study for further review and cost analysis. In addition, Councilmember McCluskey raised safety concerns at Kobayashi Park. 

 

Councilmember Worthington reported that he attended the League of Oregon Cities conference two weeks ago and shared his thoughts and things learned from the conference. He also updated Council on the City’s latest public outreach efforts with FlashVote now having 370 participants, 240 responses on Economic Development.

 

Councilmember Pro Tem Lee shared his thoughts about the importance of volunteerism and commended Helen McDaniel and Bunny Nance for the wonderful work they do at the information booth in the Atrium. 

 

Councilmember Nye invited the public to root for the Curtis High School Vikings at its homecoming football game on Friday.

 

Mayor Keel remarked on the successful and well-attended Four-Corners kick-off meeting held on September 24.

 

STUDY SESSION

 

9.         BUSINESS LICENSING RECOMMENDATION

 

In response to Council’s legislation directing the Economic Development Advisory Commission to do an in-depth review on several issues which arose from the discussion on Ordinance No. 709, City Attorney Kaser, along with Economic Development Advisory Commission (EDAC) Chair Ron Kent, presented an ordinance reflecting the proposed changes to the City’s business licensing code recommended by EDAC.  The proposed changes include fixing two loopholes identified in the code; streamlining multiple forms of business licensing types (conditional licensing); language clean-up; and due process protection.

 

Council raised questions/clarification regarding the criteria for licensing conditions; how penalties and violations be aligned with form-based code; and decision on penalties for non-conformance.  Additional study on the matter will be scheduled at a future date.

 

10.      CHAMBERS CREEK CANYON TRAIL INTERLOCAL AGREEMENT

 

Planning and Development Services Director Swindale, along with Public Works, Parks & Facilities Director Cooper, presented a recommendation to enter into an interlocal agreement with the City of Lakewood and Pierce County for the planning, design and construction of the Chamber Creek Canyon Trail.  Staff from the cities and County have jointly worked on this interlocal agreement to cooperate with the final engineering, permitting and construction of the bridges and boardwalk funded in part by two grants awarded by the Washington State Recreation and Conservation Office (RCO).

 

The development of the Chambers Creek Canyon Trail is an adopted City Council goal described in the 2014 Parks, Recreation and Open Space (PROS) Plan and the City’s Comprehensive Plan.

 

Discussion followed regarding the trail system’s long-term maintenance; percentage of funding; permitting cost; right of entry; timeline and policing.

 

11.      LEGISLATIVE PROPOSAL:  APPROPRIATION OF FUNDS TO ACCELERATE THE CONSTRUCTION OF THE CHAMBERS CREEK ROAD PHASE I PROJECT

 

Councilmember Figueroa and Councilmember McCluskey voiced their views about their legislative proposal to appropriate funds to accelerate the construction of the Chambers Creek Road Phase I project by approximately 12 months. Councilmember Figueroa added that he also wanted Council to have a discussion on how they can budget for potential projects without having to wait for grant funding. 

 

Engineering and Capital Projects Director Ecklund explained that in order to accomplish the project set forth in the legislative proposal, the City will have to apply for Advance Construction Authorization for the federal grant that has been awarded to the City for both the design and construction of this project. The project includes the construction of pedestrian and bicycle improvements, as well as a signalized cross-walk in the vicinity of Charles Wright Academy. The Advance Construction Authorization would allow the City to spend funds on the project up front and then be reimbursed for the grant portion when the funding becomes available.  Under this authorization, grant funding for the project design phase would be available for reimbursement in 2020; and the funding for the project construction phase would be available for reimbursement in 2021. Director Ecklund indicated that for this to happen, a transfer from another fund will be necessary.  The Public Safety Fund has been identified as having the available funding to handle the transfer.  This fund would then be reimbursed in the 2021-2022 biennium budget through the grant reimbursements and the local match programmed into the budget.  An adjustment to the City’s budget is needed to advance the funding.

 

Discussion followed regarding concerns about the borrowing of funds from another fund; the precedent this would set for others; and budget management.  Councilmember Figueroa and Councilmember Worthington have agreed to write a legislative proposal on policy/criteria for funding other non-funded projects.  Council requested that a flow chart of the project funding and reimbursement schedule be provided for review.

 

12.      ADJOURNMENT

 

The meeting adjourned at 8:55 p.m.  No other action was taken. 

 

Submitted by,

 

 

Emy Genetia

City Clerk

 

 

MeetingID

Regular Council Meeting Minutes-20191007-0720 

Meeting Type / Meeting Date

43745/Regular Council Meeting Minutes 

Agenda

Regular Meeting Agenda-20191007-0939 

Ordinances

 

Resolutions

 
Attachments
Content Type: Meeting Minutes
Created at 10/22/2019 7:20 AM  by Emelita Genetia 
Last modified at 10/22/2019 7:20 AM  by Emelita Genetia