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Meeting Minutes: Regular Council Meeting Minutes

Meeting Type

Regular Council Meeting Minutes 

Meeting Date





Regular Meeting of the City Council

Tuesday, January 21, 2020

City Council Chambers, Market Place West






Mayor Belleci called the Regular Meeting to order at 6:31 p.m.


2.         ROLL CALL


Roll call was taken by the City Clerk as follows:


Councilmember Figueroa



Councilmember Flemming



Councilmember Keel



Councilmember Pro Tem Lee



Councilmember McCluskey



Mayor Pro Tem Worthington



Mayor Belleci




Staff Present:  City Manager Sugg, City Attorney Kaser, Public Works, Parks & Facilities Director Cooper, Planning and Development Services Director Swindale, Police Chief Premo, Human Resources Manager Petorak, Executive Director/ACM Craig, Fire Code Official Pearce and City Clerk Genetia.  




Councilmember Keel led Council in the Pledge of Allegiance.




MOTION:  By Councilmember Figueroa, seconded by Councilmember Flemming, to approve the agenda.


The motion carried.


5.         PUBLIC COMMENTS – None.




MOTION:  By Councilmember Flemming, seconded by Councilmember McCluskey, to approve the Consent Agenda as follows:

A.   Approve the minutes of the January 6, 2020 Council meeting as submitted.

B.   Adopt a Resolution indicating the intent of the City of University Place to adopt legislation to authorize sales and use tax for affordable and supportive housing in accordance with Substitute House Bill 1406 (Chapter 338, Law of 2019), and other matters related thereto. (RESOLUTION NO. 908)

C.   Authorize the City Manager to approve Amendment #2 to Contract CC-92492, Community Information/Network Services for access to Pierce County Systems; and approve payment for services up to $43,750.00 for the period covering January 1, 2020 through December 31, 2020.


The motion carried.




City Manager Sugg informed Council and the public that a public safety forum, conducted by the Public Safety Department, will be held on February 12 at 6:00 p.m. in the Gallery.  He also provided information on the 35th Street roadway improvement project and Emergency Management training for elected officials.

Councilmember Keel informed the public that Pierce Transit will hold a series of open houses through the month of January to get community feedback for the agency’s Destination 2040 Long Range Plan. He also announced that the Association of Washington Cities (AWC) is offering scholarships to high school students for continuing education.  Lastly, Councilmember Keel commented on his desire to address the City’s public safety needs.


Councilmember Pro Tem Lee shared the news of Phil Hoffman’s passing.  Mr. Hoffman is a long-time City resident and volunteer for the Police Department.


Mayor Pro Tem Worthington provided an update on FlashVote participants count and informed the community of a new survey on housing policies that went out today.  He also informed Council of his and Councilmember Figueroa’s attendance at AWC’s City Action Days.


Councilmember Figueroa expressed his opinion on AWC’s participation in repealing I-976 (car tab) and opposing the use of the City’s membership fees for the cause.


Mayor Belleci reported on the following:  Councilmember McCluskey, Mayor Pro Tem Worthington and her attendance at a ribbon-cutting event for a local business, Creative and Company; the success of the 25th Anniversary Celebration luncheon geared to seek sponsorship support from local businesses for the City’s 25th Anniversary celebration in August; and Councilmember McCluskey and her attendance at the Pierce County Regional Council’s meeting that focused on a call for projects for the Federal Highway Administration grant funding.  In addition, she reminded Council of its retreat this Saturday beginning at 7:30 a.m.; informed Council of Puget Sound Regional Council’s workshop for newly-elected officials on regional connections; and for planning purposes, she requested Council to provide their scheduled vacations/time away that will impact their ability to attend Council meetings.






Planning and Development Services Director Swindale presented the proposed amendment to UPMC Title 13.20.330 relating to emergency vehicle access requirements for accessory dwelling units.  The proposal would provide an exemption for allowing accessory dwelling units (ADUs) to be located beyond the 150 feet of an emergency vehicle access point requirement, provided they have an NFPA 13D residential sprinkler system. Director Swindale addressed the question raised at the last study session regarding whether this exemption would cause a proliferation of ADUs. 


Additional questions were raised and addressed by Director Swindale and Fire Code Official Pearce, after which Council consented to move this legislation forward for Council consideration.




Planning and Development Services Director Swindale presented a proposal that would exempt residential R-3 occupancies (single and two-family dwelling units) from the requirement in the appendices B and C of the International Fire Code (IFC) that a fire hydrant be located no more than 250 feet on a through-street and 200 feet on a dead-end street from any point on the street frontage of a property.  This exemption would be allowed only if the residence is fully protected with an approved NFPA 13D automatic fire sprinkler system and a fire hydrant is located no further away than 500 feet.  The amendment will relieve the Fire Code Office of the need to grant modifications.  In addition, it is proposed to designate the Fire Code Official with the authority to require fire watches as opposed to the Fire Chief, as is currently required in UPMC Title 14.05.110(AA).


The legislation will be forwarded for Council consideration.




Public Works, Parks & Facilities Director Cooper introduced Chris Overdorf and Hans Shepard of SCJ Alliance.  Director Cooper indicated that this is the first status update on the PROS Plan process and that individual park details/design are not contained within this report.  Mr. Overdorf provided a progress report on the PROS Plan covering the process; goals and objectives; inventory and assessment; public needs and demands based on public input/survey; the level of service standards in comparison to the National Recreation and Park Association (NRPA) standards; and the maptionnaire, a tool that will be used for the next phase of public engagement/survey.


The PROS Plan is the City’s master plan to provide park, recreation and open space facilities and services to the community.  It allows the City to maintain its eligibility for certain grants from the Recreation and Conservation Office (RCO) and serves to meet the needs outlined in the State’s Growth Management Act (GMA).


Discussion followed regarding the inclusion of the school district facilities in the inventory and equitable access to it; Council’s directives regarding the inclusion of other public assets in the community in the PROS Plan inventory; inclusion of the FlashVote survey data to the overall public outreach process; the importance of continuing to maintain/develop the partnerships with the school district and county to close the gap in level service; demographic data breakdown; change in dynamic in (RCO) grant application if the City is to include U.P.+ and school district facilities in the inventory; the number of survey despondence from residents and non-residents; Park Advisory Commission’s participation in the PROS Plan process; and Cirque Park’s master site plan and its future uses.


A second study on the PROS Plan is scheduled on February 3, 2020.




Human Resource Manager Petorak provided a brief background on University Place Refuse’s base rate adjustments – the Consumer Price Index (CPI) and an LRI-related disposal tip fee pass-through rate increase which will begin on March 1, 2020.  These adjustments were provided for in the City’s current franchise agreement with University Place Refuse.  She indicated that University Place Refuse is requesting for an additional recycling surcharge based on the continued depression of the recycling commodities market, and that surcharge is subject to Council approval.  Should Council choose to move forward with this increase of 3.13% to replace the 2.57% from the previous year, it too will take effect on March 1, 2020.


Ms. Petorak introduced Neil Holden, Roger Gruener and Michael Gruener of University Place Refuse.  Mr. Holden provided Council with the recycling commodity pricing update.  He indicated that although new markets are opening, it is still not enough to diminish supply. To recover University Place Refuse’s 2019 deficit in operating cost, an increase adjustment in its recycling surcharge is being requested.


Discussion followed regarding any increases in U.P. Refuse’s volume/tonnage and customer base growth over the last year; concern regarding the company’s sustainability; a possible new contract negotiation to address the deficit on recycling commodity surcharge cost; educational marketing tool in recycling process; cost in garbage service vs. recycling cost; education on recycling process and its global impact; and aspects on cost recovery model vs. contract amendment.


At 8:58 p.m., a motion was made and was carried to extend the meeting for 15 minutes.


The legislation will be forwarded for Council consideration.




The meeting adjourned at 9:13 p.m.  No other action was taken. 


Submitted by,




Emy Genetia

City Clerk


Regular Council Meeting Minutes-20200121-0749 

Meeting Type / Meeting Date

43851/Regular Council Meeting Minutes 


Regular Meeting Agenda-20200121-1437 




Content Type: Meeting Minutes
Created at 2/4/2020 7:49 AM  by Emelita Genetia 
Last modified at 2/4/2020 7:49 AM  by Emelita Genetia