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Meeting Minutes: Regular Council Meeting Minutes

Meeting Type

Regular Council Meeting Minutes 

Meeting Date

3/16/2020 

Minutes

CITY OF UNIVERSITY PLACE

MINUTES

Regular Meeting of the City Council

Monday, March 16, 2020

City Council Chambers, Market Place West

 

 

 

 

1.           CALL REGULAR MEETING TO ORDER

 

Mayor Belleci called the Regular Meeting to order at 6:30 p.m.

 

2.           ROLL CALL

 

Roll call was taken by the City Clerk as follows:

 

Councilmember Figueroa

 

Present

Councilmember Flemming

 

Present

Councilmember Keel

 

Excused

Councilmember Pro Tem Lee

 

Excused

Councilmember McCluskey

 

Present

Mayor Pro Tem Worthington

 

Present

Mayor Belleci

 

Present

 

Staff Present:  City Manager Sugg, Human Resources Manager Petorak, Public Safety Administrator Hales, Engineering and Capital Projects Director Ecklund, Public Works, Parks & Facilities Director Cooper, City Attorney Kaser and City Clerk Genetia

 

MOTION:  By Councilmember Flemming, seconded by Councilmember Figueroa, to excuse the absences of Councilmember Keel and Councilmember Pro Tem Lee.

 

The motion carried.

 

3.           PLEDGE OF ALLEGIANCE

 

Councilmember Flemming led Council in the Pledge of Allegiance.

 

4.           APPROVAL OF AGENDA

 

MOTION:  By Mayor Pro Tem Worthington, seconded by Councilmember Flemming, to amend the Agenda to remove Item 10 – Court Services Agreements and Item 11 – Parks Capital Improvement Project List from study session and add Certification of Existence of Emergency to Council Consideration, and Council training on Office 365, including Microsoft Teams after Executive Session.

 

The motion carried.

 

MOTION:  By Councilmember Flemming, seconded by Councilmember Figueroa, to approve the agenda as amended. 

 

The motion carried.

 

5.           PUBLIC COMMENTS – None. 

 

6.           CONSENT AGENDA

 

MOTION:  By Councilmember Flemming, seconded by Councilmember Figueroa, to approve the Consent Agenda as follows:

A.    Approve the minutes of the March 2, 2020 Council meeting as submitted.

B.    Receive and File:  Payroll for period ending 02/29/20; and Claims (2) dated 02/28/20.

C.    Authorize the City Manager to execute the purchasing contract documents with Game Time/Great Western Recreation for the Colegate Park Playground improvements in the amount of $55,892.94 including tax.

D.    Adopt a Resolution adopting the updated Parks, Recreation and Open Space (PROS) Plan.  (RESOLUTION NO. 914)

 

The motion carried.

 

COUNCIL CONSIDERATION

 

7.           UNIVERSITY PLACE ADA TRANSITION PLAN

 

Staff ReportEngineering and Capital Projects Director Ecklund presented a resolution that would adopt the 2020 updates to the City’s Americans with Disabilities Act (ADA).  He indicated that under Title II of the Americans with Disabilities Act (ADA), the City is required to develop, implement and update its ADA Transition Plan.  The purpose of the Plan is to evaluate existing public pedestrian facilities and identify the steps necessary to bring these facilities into compliance with the current ADA standards. The Plan’s 2020 update provides additional detail in a form of a financial schedule reflecting a better indication of financial expenditures per year that would be needed to achieve full ADA compliance within the 20 years.

 

Public Comment – None.

 

Council ConsiderationMOTION:  By Councilmember Figueroa, seconded by Councilmember Flemming, to adopt a Resolution adopting the 2020 update to the University Place ADA Transition Plan.

 

The motion carried.  (RESOLUTION NO. 915)

 

8.           COUNCIL RULES:  REMOTE PARTICIPATION

 

Staff Report – City Attorney Kaser reported that at Council’s January 2020 retreat, Council identified several changes to make to its rules of procedure.  One of the identified rule changes addressed remote participation of absent Councilmembers.  Allowing for the recent Coronavirus-related events, a decision has been made to expedite consideration of the remote participation Rule and consider the balance of the Rule amendments at a later Council meeting.

 

Attorney Kaser indicated that the proposed rule change creates two instances where remote participation is available: (1) Due to certain emergency situations as set forth in the rule; or (2) If either: (1) a quorum will not be present; or (2) there are fewer Councilmembers present than the minimum number of votes necessary for passage of a measure on the agenda, then one or more Councilmembers will be permitted to participate remotely.

 

Both changes are designed to enable the Council to transact its business in both emergency and routine situations unaffected by the temporary absence of one or more Councilmembers. It also expressly recognizes that remote participation is intended to be the exception to in-person attendance, and that participation is subject to technical limitations.

 

Public Comment – None.

 

Council ConsiderationMOTION: By Councilmember Flemming, seconded by Councilmember McCluskey, to adopt a Resolution amending the City Council Rules of Procedure to permit remote participation.

 

The motion carried.  (RESOLUTION NO. 916)

   

9.           CERTIFICATION OF EXISTENCE OF EMERGENCY

 

Staff Report – City Attorney Kaser reported that Council has a robust set of rules and regulations which govern the declaration of emergency.  He stated that based on current events regarding COVID-19, a state of emergency has been declared on national, state and local levels, and recently the City of University Place has followed suit with the declaration of emergency by the City Manager.  He indicated that under the City’s municipal code, the emergency declaration becomes a two-step process when Council is not in session – the first is the proclamation of a state of emergency by the City Manager (which was issued earlier today); and the second is for the Proclamation to be presented to Council at the earliest practical opportunity for confirmation.  City Attorney Kaser indicated that the legislation for the Proclamation of a State of Emergency confers the broad authority to respond to the current emergency and it also retroactively approves several steps, largely procedural in nature, which have been taken.  Attorney Kaser also pointed out and explained the Emergency Order No. 1 which expressly waives the enforcement of the City’s noise ordinance, business code ordinance and other related noise ordinances for those businesses furnishing deliveries to retailers, groceries, pharmacies and similar businesses. This emergency declaration will remain in effect until such time as it is terminated by the Council and/or the City Manager. The emergency declaration allows the City to fine tune and tailor a response towards the specific needs of its residents.

 

Public Comment – None.

 

Council ConsiderationMOTION:  By Mayor Pro Tem Worthington, seconded by Councilmember Flemming, to adopt a Resolution certifying the existence of an emergency relative to COVID-19.

 

The motion carried.  (RESOLUTION NO. 917)

 

10.        CITY MANAGER & COUNCIL COMMENTS/REPORTS

 

City Manager Sugg informed Council that the Pierce County Library System has closed all its branches, including the University Place branch located on the first floor of the Civic Building.  In keeping with what is going on nationally and within the State, it has been decided to close the Civic Building in an effort to slow down the spread of community transmission of COVID-19. City employees are encouraged to work remotely.  Information on the closure and how members of the public can reach the City is being posted on the City’s website, Facebook and other social media. 

 

Mayor Pro Tem Worthington shared information regarding the Community Vision Subcommittee’s ongoing work.

 

Councilmember Figueroa requested staff to provide a forecast on what effect the current situation may have on the City’s financials.  He also asked Mayor Pro Tem Worthington if it would be possible to send out a FlashVote survey concerning the community’s thoughts on the current situation.

 

Councilmember McCluskey reported that the UP Recycle program will be delayed due to the current school closures.  

 

Mayor Belleci informed the public that she cancelled her “Meet UP with the Mayor” event last Saturday due to the current circumstances.  The meeting opportunities will resume once circumstances change.  She thanked the community for staying strong in light of the current situation.

 

STUDY SESSION

 

11.        COURT SERVICES AGREEMENTS – REMOVED FROM THE AGENDA

 

12.        PARKS CAPITAL IMPROVEMENT PROJECT LIST – REMOVED FROM THE AGENDA

 

13.             EXECUTIVE SESSION – At 7:39 p.m., the City Council recessed to Executive Session for approximately thirty minutes, per RCW 42.30.140(4)(b), to review proposals and adopt strategy to be taken by the City during the course of collective bargaining. 

 

At 8:16 p.m., Executive Session concluded, and members of the public were invited to participate in the training that followed.

 

14.        COUNCIL TRAINING ON OFFICE 365, INCLUDING MICROSOFT TEAMS

 

I.T. Administrator Vallantyne provided training on Office 365, including Microsoft Teams to the City Council.

 

15.        ADJOURNMENT

 

The meeting adjourned at 8:40 p.m.  No other action was taken. 

 

Submitted by,

 

 

 

Emy Genetia

City Clerk

MeetingID

Regular Council Meeting Minutes-20200316-2135 

Meeting Type / Meeting Date

43906/Regular Council Meeting Minutes 

Agenda

Regular Meeting Agenda-20200316-1007 

Ordinances

 

Resolutions

Resolution:915-19020703-915; Resolution:916-19020704-916; Resolution:917-19020705-917; Resolution:914-19020702-914 
Attachments
Content Type: Meeting Minutes
Created at 4/20/2020 9:35 PM  by Emelita Genetia 
Last modified at 4/20/2020 9:39 PM  by Emelita Genetia