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Meeting Minutes: Regular Council Meeting Minutes

Meeting Type

Regular Council Meeting Minutes 

Meeting Date





Regular Meeting of the City Council

Monday, May 4, 2020

(Remote Participation)







Mayor Belleci called the Regular Meeting to order at 6:30 p.m.


2.         ROLL CALL


Roll call was taken by the City Clerk as follows:


Councilmember Figueroa



Councilmember Keel



Councilmember Pro Tem Lee



Councilmember McCluskey



Councilmember Flemming



Mayor Pro Tem Worthington



Mayor Belleci




Staff Present:  City Manager Sugg, City Attorney Kaser, Engineering and Capital Projects Director Ecklund, Public Works, Parks & Facilities Director Cooper, Planning and Development Services Director Swindale, Public Safety Administrator Hales and City Clerk Genetia.




Councilmember Keel led Council in the Pledge of Allegiance.




MOTION:  By Mayor Pro Tem Worthington, seconded by Councilmember Keel to approve the agenda.


The motion carried unanimously.


5.         PUBLIC COMMENTS – None. 




MOTION:  By Mayor Pro Tem Worthington, seconded by Councilmember Keel, to approve the Consent Agenda as follows:

A.   Receive and File:  Payroll for period ending 04/30/20.

B.   Approve the minutes of the April 20, 2020 Council meeting as submitted.

C.   Authorize the City Manager to execute an Interlocal Agreement with Pierce County and its cities and towns amending the Pierce County Planning Policies providing: (1) New criteria for designating countywide centers; and (2) Designating 14 new countywide centers including the James Center Countywide Center.

D.   Authorize the City Manager to award the Cirque Drive West Phase 3 Improvements to Active Construction, Inc. (A.C.I.) in the amount of $2,058,058.00 and execute all the necessary contract documents.

E.   Authorize the City Manager to enter a contract with the State Department of Commerce accepting a grant of $91,526 to complete and adopt a Housing Action Plan.

The motion carried unanimously.




City Manager Sugg reported that Governor Inslee’s Stay at Home – Stay Healthy order has been extended to May 31 and that a Safe Start Plan has been announced.  The Safe Start Plan amends some components of the original order and allows for a start to re-open the state.  He also reported that consistent with the Governor’s order, the City is conducting a phased re-opening of City parks with no restrictions on facilities other than park restrooms which will remain closed.  Additionally, he informed Council that Puget Sound Regional Council (PSRC) has approved to advance the $255,000 of grant funding for the design of the Chambers Creek Road project up to 2020.


Councilmember Keel stated that he is excited about the PSRC grant and that he is also aware of potential dollars coming to the City through the Cares Act.  He expressed his interest in working with his colleagues on figuring out how to best leverage the stimulus funds to help those University Place small businesses who have been negatively affected by the pandemic.


Councilmember Pro Tem Lee reported that he spoke with Steve King, the director of the Families Unlimited Network (FUN) and shared what the organization has been doing to help the community in need. He informed the public on how they can get involved and help/donate to the Families Unlimited Network’s food bank.


Councilmember Flemming echoed Councilmember Keel’s comments regarding the Cares Act stimulus funds, adding his own thoughts to the prioritizing of the grant dollars.  He is also pleased with staff’s efforts in getting the grant funding for the Chambers Creek Road project.


Mayor Belleci also echoed Councilmembers Keel and Flemming’s comments and expects that Council will reach a decision on the best way to use the stimulus funds to reach the most vulnerable in the community.  She also reported that she and Councilmember Keel, in his capacity as Pierce Transit’s board member, attended the South Sound Housing Affordability Partners (SSHAP) Elected Officials virtual meeting on the housing affordability project.






Engineering and Capital Projects Director Ecklund presented the proposed amendments to the City’s Six-Year Transportation Improvement Plan.  The primary changes for the 2021-2026 period update include the addition of Project #7 - Chambers Creek Road Roundabout at the intersection of Chambers Creek Road and 64th Street; the splitting of Project #24 - Lemons Beach Road/31st Street/Parkway into two phases; and an update to project schedules and costs.  


The City of University Place is required by State law to adopt and annually update a Six-Year Transportation Improvement Plan (TIP).  The approval of the Six-Year Transportation Improvement Plan does not commit the City to any financial expenditure; rather, each project is reviewed individually by the City Council in each relevant budget cycle as a component of the Capital Improvement Plan.  Its approval, however, does create eligibility for the City to apply for various grant opportunities, and provides an indication of the City’s planning direction for transportation needs.




Public Works, Parks & Facilities Director Cooper provided a background/overview on the project recommendations identified for the RCO grant applications. He provided the breakdown and estimated cost of the five projects selected that he believes would best compete for funding in the two identified categories (Local Parks and Land & Water Conservation Fund).  He indicated that the five projects selected for the grant applications are on the Park Advisory Commission’s priority list.  Director Cooper also shared the City’s submittal strategy and hopes that if the City is successful in both categories that there is a possibility that the City could use one grant to offset the City’s required match for the other grant, resulting in no out of pocket cost for the City.  He also went on to explain why other projects listed on the City’s PROS Plan were not considered at this time.




City Attorney Kaser informed Council that the City’s current municipal court services agreement with the City of Lakewood will expire on December 31, 2020.  Public Safety Administrator provided context on the history of the City’s court services agreement with the City of Lakewood.  Attorney Kaser indicated that staff has begun looking at various alternatives to provide Council with direction on the next steps they would like to take with respect to future court services agreements – ensuring cost predictability, long-term deal, and best available service at the respective price-point. Staff has identified three separate options: (1) Renegotiate a new agreement with Lakewood; (2) Contract with Pierce County; and (3) Bring court services in-house. He presented an outline of the components (costs/revenues/services) on the three options, evaluating the pros, cons and challenges on each alternative. 


With the court services agreement terminating at the end of the year, staff is seeking direction from Council on the next step.  Staff recommends proceeding with negotiations with the Pierce County District Court.


Discussion followed with regards to having a clear understanding of costs for services; defining/clarifying court revenues; cost for prisoner transports; comparison on the level of service; and the true court cost (dedicated FTE/revenue and dollars needed) to justify bringing court services in-house.




The meeting adjourned at 8:10 p.m.  No other action was taken. 


Submitted by,




Emy Genetia

City Clerk



Regular Council Meeting Minutes-20200504-1607 

Meeting Type / Meeting Date

43955/Regular Council Meeting Minutes 


Regular Meeting Agenda-20200504-1022 




Content Type: Meeting Minutes
Created at 5/19/2020 4:07 PM  by Emelita Genetia 
Last modified at 5/19/2020 4:07 PM  by Emelita Genetia