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Meeting Minutes: Regular Council Meeting Minutes

Meeting Type

Regular Council Meeting Minutes 

Meeting Date

6/1/2020 

Minutes

CITY OF UNIVERSITY PLACE

MINUTES

Regular Meeting of the City Council

Monday, June 1, 2020

(Remote Participation)

 

 

 

 

1.         CALL REGULAR MEETING TO ORDER

 

Mayor Belleci called the Regular Meeting to order at 6:30 p.m.

 

2.         ROLL CALL

 

Roll call was taken by the City Clerk as follows:

 

Councilmember Figueroa

 

Present

Councilmember Keel

 

Present

Councilmember Pro Tem Lee

 

Present

Councilmember McCluskey

 

Present

Councilmember Flemming

 

Present 

Mayor Pro Tem Worthington

 

Present

Mayor Belleci

 

Present

 

Staff Present:  City Manager Sugg, City Attorney Kaser, Executive Director/ACM Faison, Executive Director/ACM Craig, Police Chief Premo, Public Safety Administrator Hales, Human Resources Manager Petorak, Finance Director Blaisdell and City Clerk Genetia.

 

3.         PLEDGE OF ALLEGIANCE

 

Councilmember Pro Tem Lee led Council in the Pledge of Allegiance.

 

4.         APPROVAL OF AGENDA

 

MOTION:  By Mayor Pro Tem Worthington, seconded by Councilmember Keel to approve the agenda.

 

The motion carried unanimously.

 

5.         PUBLIC COMMENTS – None. 

 

6.         CONSENT AGENDA

 

MOTION:  By Mayor Pro Tem Worthington, seconded by Councilmember Keel, to approve the Consent Agenda as follows:

A.   Approve the minutes of the May 18, 2020 Council meeting as submitted.

B.   Receive and File:  Payroll for period ending 05/31/20; Claims dated 03/31/20, 04/15/20 and 04/30/20.

C.   Adopt a resolution approving a Labor Agreement with the International Union of Operating Engineers, Local 612. (RESOLUTION NO. 920)

D.   Pass an ordinance authorizing the maximum capacity of the tax authorized under the provisions of RCW 82.14.540; adopting a new Chapter 4.90 of the University Place Municipal Code; creating a new section 4.40.330 UPMC and adopting implementing provisions; relating to affordable and supportive housing. (ORDINANCE NO. 728)

E.   Pass an ordinance amending Section 2.35.080 of the University Place Municipal Code; relating to Emergency Management. (ORDINANCE NO. 729)

 

The motion carried unanimously.

 

7.         CITY MANAGER & COUNCIL COMMENTS/REPORTS

 

City Manager Sugg reported that Pierce County, as part of its economic stabilization assistance, will be distributing PPE to approved local businesses at seven distribution points within the County.  He indicated that University Place is one of the designated points and that the distribution area will be located at the old Windmill Village parking lot. He also provided information on Governor Inslee’s Safe Start program – a four-phased plan for reopening the State’s economy.  City Manager Sugg indicated that the Pierce County Regional Council approved a resolution this morning authorizing the application to the Washington Department of Health to proceed to phase 2 of the Governor’s Safe Start recovery plan. 

 

Councilmember Keel reported that he, in his capacity as Chair of Sound Transit, and with Mayor Belleci in attendance, hosted a Sound Transit Board virtual meeting to discuss the budget impact of COVID-19 to Sound Transit and its ability to deliver projects on schedule set for ST-3. He encouraged the public to stay engaged and provide feedback as Sound Transit works through its projects realignment process.

 

Councilmember Pro Tem Lee reported that he, Mayor Pro Tem Worthington and several staff members, attended the City’s audit entrance conference.  He provided information on the audit emphasis for the annual review anticipated to start in July.

 

Mayor Belleci thanked Mr. Chuck Foster (EDC Vice Chair) for his generous donation to the City of University Place.  Mr. Foster donated his entire federal stimulus check to local organizations and businesses to help them continue to provide public services amid the COVID-19 pandemic.  She also informed Council that the Finance Committee is scheduled to have its first virtual meeting on June 15 and asked Councilmembers to consider starting the meeting at 5:30 p.m. instead to provide for sufficient check-in time for the Council meeting scheduled later on that evening.

 

STUDY SESSION

 

8.         CONTRACT FOR NEW ALARM PERMIT PROGRAM

 

Police Chief Premo informed Council that under the University Place Municipal Code, all residences and businesses operating a security alarm system are required to be permitted by the City.  He indicated that the program has been in place since incorporation and that the Department uses a software system developed by Pierce County. The Sheriff’s Department moved away from that system and had outsourced their alarm program to a third-party vendor.  In January 2020, the University Place Police Department was advised by Pierce County that the existing alarm program would no longer be supported.  For that reason, staff reviewed a few options for alarm permit programs.  Chief Premo indicated that after consulting with alarm coordinators for the Sheriff’s Department and Lakewood Police Department, it was determined that outsourcing the alarm permitting would not be the right fit or cost effective for University Place.  In consultation with the City’s I.T. department, GovPilot’s software modules designed specifically for permitting was reviewed.  The module for alarm permitting would allow residents to complete their permit applications and make payments online.  A contract with GovPilot has been negotiated for a 5-year commitment with access to 5 modules at an annual cost of $16,668.  Chief Premo also informed Council of the proposed alarm permit fees of $25 annually and false alarm charges of $75 per incident for 2021.   

 

Discussion followed regarding education outreach on proposed rate changes; difference types of alarm calls and responses; commercial alarm monitoring; alarm notification process; and current number of permittees.

 

9.         CARES ACT RELIEF FUNDS

 

City staff presented information regarding the Coronavirus Aid, Relief and Economic Security (CARES) Act passed by Congress on March 27, 2020 to assist in mitigating the financial impact of the COVID-19 virus.  City Manager Sugg informed Council that the City received its CARES Act award letter in the amount of $992,700, along with the Washington Department of Commerce’s draft contract for review and finalization. 

He indicated that for the State to meet its December 30 deadline, they will only reimburse expenditures incurred by local governments through October 31.

Executive Director Faison indicated that the CARES Act requires that funding provided under the program only be used for expenses that meet the following criteria: (1) “Necessary” expenditures incurred in response to the COVID-19 health emergency; (2) Costs incurred between March 1, 2020 and December 31, 2020; and (3) Costs that were not accounted for in the budget most recently approved as of March 27, 2020.  He stated that the Department of Commerce has indicated that the State and U.S. Treasury will defer to local governments in their legislative determination of necessity.  It has also provided additional guidance and examples of the use of funds in city expenses, human services, and economic development.  He indicated that the City has already expended over $100,000 in qualifying, reimbursable personnel and material costs related to COVID-19 and has also identified approximately $100,000 in qualifying public safety expenses that will be necessary during the relevant time period. The City has also estimated an additional $290,000 in qualifying expenditures between June 1 and October 31 that include costs associated with re-opening public facilities.  He presented policy questions for Council to consider to help expedite the process. 

 

Public Safety Administrator Hales provided information on human service and housing sector research conducted within the region and city limits.  Executive Director Craig provided information on the local business profile, financial and other business assistance programs, and reviewed the process and policies other cities have adopted for the CARES Act funding distribution.  

 

Councilmembers provided comments/input on key policy issues and preferences between two proposed process options, with the majority leaning towards option #1.  Staff recommended this option as the most efficient way to distribute funds and meet the required deadline.  Additional discussion on the matter will be scheduled at a later date.

 

10.      LEGISLATIVE PROPOSAL:  AWC’S INVOLVEMENT IN THE I-976 LITIGATION

 

Councilmember Figueroa requests the City Council’s support in sending a letter to the Association of Washington Cities (AWC) opposing the use of the City’s membership fees on litigation challenging voter approved initiatives.

 

Councilmember McCluskey believes that the use of membership fees to counteract/litigate against voter-approved initiatives is not productive. She believes that Council, as representative of its constituents, should uphold the people’s decision.  Given this, it is appropriate for the City to state its opposition to AWC’s participation and initiation of litigation against the people’s initiative.

 

Councilmember Keel, as a board officer of AWC, shared the background process AWC has taken with regard to I-976.  He stated that although he did not agree with the decision made by the executive board, he believes that the organization followed its process.

 

After comments and feedback, Council consented to support sending a letter to AWC. There was a suggestion that the letter express a desire for the Association to remain neutral in all citizen generated initiatives and not participate in legal opposition.  Staff will draft a letter and provide opportunity for Council review and input.  Councilmember Keel abstained from the Council’s decision.

 

At 9:00 p.m., MOTION:  By Mayor Pro Tem Worthington, seconded by Councilmember Keel, to extend the regular meeting to 9:30 p.m.

 

The motion carried.

 

11.      LEGISLATIVE PROPOSAL:  PURCHASING POLICY

 

Councilmember Figueroa asks that Council consider legislation which gives a clear message in the City’s policies for University Place-based businesses to be given priority when securing goods and services.  Councilmember Keel, based on an economic development standpoint, agreed that local businesses should be given preference.

 

After Council’s comments/input in support of the proposal, it will be moved forward for further study.

 

12.      ADJOURNMENT

 

The meeting adjourned at 9:20 p.m.  No other action was taken. 

 

Submitted by,

 

 

 

Emy Genetia

City Clerk

 

MeetingID

Regular Council Meeting Minutes-20200601-0911 

Meeting Type / Meeting Date

43983/Regular Council Meeting Minutes 

Agenda

Regular Meeting Agenda-20200601-1126 

Ordinances

Ordinance :728-19011228-728; Ordinance :729-19011229-729 

Resolutions

Resolution:920-19020708-920 
Attachments
Content Type: Meeting Minutes
Created at 6/16/2020 9:11 AM  by Emelita Genetia 
Last modified at 6/22/2020 1:38 PM  by Emelita Genetia