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Meeting Minutes: Regular Council Meeting Minutes

Meeting Type

Regular Council Meeting Minutes 

Meeting Date

10/19/2020 

Minutes

CITY OF UNIVERSITY PLACE

MINUTES

Regular Meeting of the City Council

Monday, October 19, 2020

(Remote Participation)

 

 

 

1.         CALL REGULAR MEETING TO ORDER

 

Mayor Belleci called the Regular Meeting to order at 6:30 p.m.

 

2.         ROLL CALL

 

Roll call was taken by the City Clerk as follows:

 

Councilmember Figueroa

 

Present

Councilmember Keel

 

Present

Councilmember Pro Tem Lee

 

Present

Councilmember McCluskey

 

Present

Councilmember Flemming

 

Present

Mayor Pro Tem Worthington

 

Present

Mayor Belleci

 

Present

 

Staff Present:  City Manager Sugg, City Attorney Kaser, Executive Director/ACM Craig, Executive Director/ACM Faison, Police Chief Premo, Finance Director Blaisdell, Public Safety Administrator Hales, Human Resources Manager Petorak, Public Works, Parks & Facilities Director Cooper and City Clerk Genetia.

 

3.         PLEDGE OF ALLEGIANCE

 

Councilmember Flemming led Council in the Pledge of Allegiance.

 

4.         APPROVAL OF AGENDA

 

MOTION:  By Mayor Pro Tem Worthington, seconded by Councilmember Keel to approve the agenda.

 

The motion carried unanimously.

 

5.         PRESENTATION – Police Chief Premo welcomed and introduced two new University Place Police Department deputies, Shawna Serfling and Sydney Davis, to the City Council and the community. Police Chief Premo indicated that the two new police deputies have been doing an outstanding work and told of their recent apprehension of an individual involved in a car prowl and recovery of stolen properties. 

 

6.         PUBLIC COMMENTS – None.

 

7.         CONSENT AGENDA

 

MOTION:  By Mayor Pro Tem Worthington, seconded by Councilmember Keel, to approve the Consent Agenda as follows:

A.   Approve the minutes of the October 5, 2020 Council meeting as submitted.

B.   Receive and File:  Payroll for period ending 09/30/20 and Claims dated 09/15/20 and 09/30/20.

C.   Adopt a resolution approving an amendment to the Supplemental Guidelines for the distribution of Coronavirus Relief Funds to the University Place community. (RESOLUTION NO. 935)

 

The motion carried unanimously.

 

PUBLIC HEARING

 

8.         2019-2020 BIENNIAL BUDGET ADJUSTMENT

 

Staff Report – Finance Director Blaisdell presented a year-end budget adjustment to the 2020 adopted budget to appropriate the additional CARES Act grant funding of $496,350 accepted by the City Council on October 5, 2020.  The budget adjustment includes a $496,350 revenue to the General Fund; and an adjustment to the IT Fund of $250,000 in both revenue and expense for IT related CARES Act purchases.    

 

Public Comment – None.

 

Council ConsiderationMOTION:  By Mayor Pro Tem Worthington, seconded by Councilmember Keel, to pass an ordinance approving amending the 2019-2020 Biennial Budget to include the additional CARES Act funding.

 

The motion carried. (ORDINANCE NO. 735)

 

9.         PROPOSED 2021-2022 BIENNIAL BUDGET

 

Staff ReportFinance Director Blaisdell provided an overview of the 2021-2022 Proposed Biennial Budget.

The 2021-2022 Proposed Biennial Budget is a balanced and conservative budget that assumes a continuation of the 2020 level of service to the community, meeting all our contractual, legal and debt obligations. The City continues to be conservative with revenue projections for the biennium.  Expenditure budget is a status quo and continues the 2020 service level, including a modest level of inflation assumed for expenditures, including a modest level of inflation assumed for supplies and services, a 2021-2022 COLA based on CPI, and a list of new items.

 

Public Comment – None.

 

Additional public hearings on the proposed 2021-2022 Biennial Budget are scheduled for November 2 and November 16, 2020, after which the Council will consider its adoption. 

 

10.      CITY MANAGER & COUNCIL COMMENTS/REPORTS

 

City Manager Sugg reported that the City allocated $2,000 of CARES funds for rental of a cold storage trailer for USDA’s distribution of food boxes to the community. He also provided an update on the CARES funding program and grant distribution.

 

Councilmember Pro Tem Lee encouraged the community to vote.

 

Mayor Belleci gave a shout-out to the Police Department for their well-attended virtual police academy.  She also reported that she, along with Mayor Pro Tem Worthington, Executive Director Craig and Executive Assistant Holloway met with the 16th Combat Aviation Brigade’s new command staff.

 

STUDY SESSION

 

11.      ONE PERCENT PROPERTY TAX LEVY

 

Finance Director Blaisdell presented the Preliminary Certification of Assessed Values/Levy Limit Factor from Pierce County for the property tax levy (final values are expected in late December).  She indicated that the limit calculation assumes a 0.06152% increase based on the Implicit Price Deflator (IPD) using the data released in August 2020. The City will receive a revised levy limit calculation should the IPD change.  The City’s assessed value for 2021 increased to 12.2% from last year’s numbers - the impact of which to an average homeowner is about $5.40 total for a year should the increase be approved and implemented by Council.  At its November 2 public hearing, Council will have two options:  (1) to levy the property tax without the statutorily allowed increase; or (2) to increase the property tax commensurate with the 1% increase (which is reflected in the 2021-2022 proposed biennial budget). Staff recommends the second option.

 

Director Blaisdell explained that all property tax revenue is dedicated to police/public safety, whose contracted expenses increase by three percent annually. 

  

12.      2021-2022 PROPOSED BIENNIAL BUDGET

 

In line with the City’s budget policies, Director Blaisdell reviewed with Council funding appropriations for outside organizations who receive funding from the City.  The proposed budget includes a budgeted amount of $10,000 each year for community grants. She indicated that TACID and the Crystal Judson Family Justice Center are budgeted to receive $3,000 each, with the remaining $4,000 for new requests. She stated that while that amount is appropriated as part of this budget adoption, the authorization to disburse those additional funds to those organizations would need approval from the City Council.

 

Discussion followed regarding potential impact on SWM reserves for future capital projects. 

 

13.      EMERGENCY MANAGEMENT CODE

 

City Attorney Kaser reviewed and discussed the proposed amendments to the City’s emergency management code.  He explained that the updates are necessary to keep the Code current for the City to maintain a responsive posture to the community’s needs.  He pointed out that considering the recently adopted interlocal agreement between the City, Lakewood and West Pierce Fire and Rescue, the update is necessary to ensure federal funding for emergency management. In addition to the modernization of the code, Attorney Kaser highlighted the changes relating to clear delineation of the chain of responsibility and authority for the City’s emergency response; Council’s role and authority in emergency response; and the ability to enforce the City’s emergency response efforts.

 

Discussion followed regarding the plan for public education/training in emergency preparedness; provision for compensation for emergency services; Mayor’s emergency authority and transition plans and its components; and succession planning and how to determine the seniority of Council.    

 

14.      UTILITY TAX

 

Executive Director/ACM Faison presented a proposed ordinance and resolution related to the proposed utility tax on water, sewer, and electric services.  He indicated that the proposal is a result of brainstorming following the last study session as a way of addressing some of Council’s concerns. Firstly, Director Faison indicated that the proposed ordinance reflects two implementation phases for the proposed 6% utility tax - 3% to be implemented in 2021 and the remaining 3% to be implemented in 2022.  He noted that the sewer utility tax will be allocated to street fund, the electric utility tax to the general fund, and the water utility tax to the public safety fund - the net result will provide stable finances through the indicated financial planning period.  The second part of the proposal is to reduce the current vehicle license fee from $35 to $10 per vehicle for a period of five years, with Council to review the fee every four years as part of the biennial budget process.  Director Faison explained the reason for the fee reduction as it relates to I-976.  

 

Discussion followed with each Councilmembers providing comments on the proposal.   

 

15.      ADJOURNMENT

 

The meeting adjourned at 8:49 p.m.  No other action was taken. 

 

Submitted by,

 

 

 

Emy Genetia

City Clerk

MeetingID

Regular Council Meeting Minutes-20201019-0938 

Meeting Type / Meeting Date

44123/Regular Council Meeting Minutes 

Agenda

Regular Meeting Agenda-20201019-1351 

Ordinances

Ordinance :735-19020104-735 

Resolutions

Resolution:935-19020723-935 
Attachments
Content Type: Meeting Minutes
Created at 11/3/2020 9:38 AM  by Emelita Genetia 
Last modified at 11/3/2020 9:38 AM  by Emelita Genetia