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Meeting Minutes: Regular Council Meeting Minutes

Meeting Type

Regular Council Meeting Minutes 

Meeting Date

12/7/2020 

Minutes

CITY OF UNIVERSITY PLACE

MINUTES

Regular Meeting of the City Council

Monday, December 7, 2020

(Remote Participation)

 

 

 

1.           CALL REGULAR MEETING TO ORDER

 

Mayor Belleci called the Regular Meeting to order at 6:30 p.m.

 

2.           ROLL CALL

 

Roll call was taken by the City Clerk as follows:

 

Councilmember Figueroa

 

Present

Councilmember Keel

 

Present

Councilmember Pro Tem Lee

 

Present

Councilmember McCluskey

 

Present

Councilmember Flemming

 

Present

Mayor Pro Tem Worthington

 

Present

Mayor Belleci

 

Present

 

Staff Present:  City Manager Sugg, City Attorney Kaser, Finance Director Blaisdell, Public Works, Parks & Facilities Director Cooper, Planning and Development Services Director Swindale, Executive Director/ACM Craig, Public Safety Administrator Hales and City Clerk Genetia.

 

Guest:  Planning Commission Chair Quisenberry.

 

3.           PLEDGE OF ALLEGIANCE

 

Councilmember Figueroa led Council in the Pledge of Allegiance.

 

4.           APPROVAL OF AGENDA

 

MOTION:  By Mayor Pro Tem Worthington, seconded by Councilmember Keel to approve the agenda.

 

The motion carried unanimously.

 

5.           PUBLIC COMMENTS – The following individual provided comment:  Boyd Winkler.

 

6.           CONSENT AGENDA

 

MOTION:  By Mayor Pro Tem Worthington, seconded by Councilmember Keel, to amend the Consent Agenda to remove Item L. The motion carried.  The amended Consent Agenda was approved unanimously as follows:

A.    Approve the minutes of the November 16, 2020 and November 23, 2020 Council meetings as submitted.

B.    Receive and File:  Payroll for periods ending 11/15/20 and 11/30/20; and Claims dated 11/15/20.

C.    Approve the cancellation of the December 21, 2020 Regular Council meeting.

D.    Adopt a Resolution approving the Planning Commission’s 2021 Preliminary Work Plan. (RESOLUTION NO. 939)

E.    Adopt a Resolution approving the Economic Development Advisory Commission’s 2021 Annual Preliminary Work Plan. (RESOLUTION NO. 940)

F.     Adopt a Resolution approving the Park Advisory Commission’s 2021 Annual Preliminary Work Plan. (RESOLUTION NO. 941)

G.    Adopt a Resolution approving the Public Safety Advisory Commission’s 2021 Annual Preliminary Work Plan. (RESOLUTION NO. 942) 

H.    Confirm Sandy McKenzie’s appointment to the Planning Commission for a term ending January 31, 2025.

I.       Confirm Dawn Morris’ appointment to the Economic Development Advisory Commission for a term ending January 31, 2025.

J.     Confirm Ron Kent’s reappointment to the Economic Development Advisory Commission for a term ending January 31, 2025.

K.    Confirm Rick Larson’s reappointment to the Economic Development Advisory Commission for a term ending January 31, 2025.

L.     Confirm Mary Miller Chapman’s appointment to the Park Advisory Commission for a term ending January 31, 2025. (REMOVED)

M.   Confirm Ian Ainoa’s appointment to the Park Advisory Commission for a term ending January 31, 2025.

N.    Confirm Kelly Forsberg’s reappointment to the Park Advisory Commission for a term ending January 31, 2025.

O.    Confirm Anthony Paulson’s appointment to the Citizens Advisory Board for a term ending January 31, 2025.

P.    Authorize the Mayor to execute a contract amendment to the employment contract of the City Manager.

Q.    Pass an Ordinance amending Chapter 2.35 of the University Place Municipal Code; relating to Emergency Management. (ORDINANCE NO. 738)

R.    Pass an Ordinance amending portions of Chapter 10.15A of the University Place Municipal Code; relating to Parking.  (ORDINANCE NO. 739)

S.    Adopt a resolution approved the Exclusive Brokerage Agreement with Jeff Kraft of Kidder Matthews for a term through December 2022. (RESOLUTION NO. 943)

T.     Receive and File:  2020 Third Quarter Financial Report.

 

PUBLIC HEARING

 

7.           COMPREHENSIVE PLAN

 

Staff Report – Planning and Development Director Swindale reported that on July 26, 2018, the Puget Sound Regional Council Executive Board approved the University Place Regional Growth Center Subarea Plan, finalizing the designation of the University Place Regional Growth Center.  He indicated that the Subarea Plan includes a strategic action plan to assist in its implementation and calls for the revision of the City’s Comprehensive Plan to support the zoning classifications in the subarea.  Director Swindale provided an overview of amendments to the City’s Comprehensive Plan outlined in the report provided to Council. 

 

The Planning Commission held a total of 12 public meetings (from 2018 through 2020) and one public hearing to review the Comprehensive Plan amendments for consistency with the University Place Regional Growth Center Subarea Plan.  The Planning Commission unanimously voted to recommend the amendments to Council for adoption. 

 

Public Comment – None.

 

Council ConsiderationMOTION:  By Mayor Pro Tem Worthington, seconded by Councilmember Keel, to pass an ordinance adopting the Comprehensive Plan amendments in accordance with the Regional Growth Center Subarea Plan.

 

The motion carried.  (ORDINANCE NO. 740)

 

COUNCIL CONSIDERATION

 

8.           FORM-BASED CODE

 

Staff Report – Planning and Development Services Director Swindale reported that the University Place Regional Growth Center Subarea Plan includes a strategic action plan also calls for amendments to the Zoning Code to support the desired form of development under their new classifications. These include revisions to the use tables in the Zoning Code to realign them with the new zoning classifications and a development of a set of common design standards and a form-based code to achieve the urban form. He

indicated that a
form-based code focuses on how development relates to the context of the surrounding community, especially the relationships between buildings and the street, pedestrians and vehicles, and public and private spaces. The proposed code addresses these concerns by regulating site design, circulation, and overall building form. 

 

The Planning Commission unanimously voted to recommend the form-based code to Council for adoption. 

 

Public Comment – The following individuals provided comments via email:  Paul Casey, Kevin Berg, Dave Dearth, and David Spiegel.

 

Council ConsiderationMOTION:  By Mayor Pro Tem Worthington, seconded by Councilmember Keel, to pass an ordinance amending Title 19 of the University Place Municipal Code; relating to form-based code as amended.

 

MOTION:  By Mayor Pro Tem Worthington, seconded by Councilmember Figueroa, to amend Section 19.50.210(A)(4) of the proposed Ordinance to read “Windows shall comprise of at least forty percent (40%) of the primary upper floor facades and should reflect a rhythm, scale, and proportion compatible with the overall building design.”

 

The motion carried.

 

The main motion passed 6 to 1.  Councilmember Flemming voted no. (ORDINANCE NO. 741)

 

9.           2021-2022 BIENNIAL BUDGET ADOPTION

 

Staff ReportFinance Director Blaisdell reported that the 2021-2022 proposed Biennial Budget is a balanced and conservative budget that assumes a continuation of the 2020 level of service to the community, meeting all contractual, legal and debt obligations while exercising prudent cash management and maintaining the strategic reserves. The City continues to be conservative with revenue projections for the biennium due to the still largely unknown continued impacts from Covid-19. The proposed budget includes the statutorily allowed increase in the City’s ad valorem property tax in each biennial budget. Expenditure budget is a status quo and continues the 2020 service level, including a modest level of inflation assumed for expenditures.  Director Blaisdell noted the changes/adjustments made to the biennial budget during the various budget discussions.  The City Council held three public hearings on the proposed budget prior to its adoption tonight.

 

Council ConsiderationMOTION:  By Mayor Pro Tem Worthington, seconded by Councilmember Keel, pass an ordinance adopting the 2021-2022 Biennial Budget.

 

The motion carried. (ORDINANCE NO. 742)

 

10.        CITY MANAGER & COUNCIL COMMENTS/REPORTS

 

City Manager Sugg updated Council on the CARES Relief Funding program, outlining the total amounts allocated for and distributed to U.P. businesses, human services (rental/utility/childcare assistance), and City expenses. He indicated that all business and human services funds have been completed.  The City has submitted for reimbursement to the Department of Commerce and to date has received $634,507.  The final reimbursement of $854,543 is expected this month to close out the program. 

 

Councilmember Keel thanked his fellow councilmembers and staff for their flexibility and the work that has been accomplished this year.  He assured the citizens and businesses in the community of Council’s commitment to continue to build a strong and safe city and looks forward to 2021. 

 

Councilmember McCluskey said she too looks forward to 2021 and hopes that the Covid-19 vaccine has good outcome so that the people can restore their livability and lifestyle.  She extended her holiday greetings to everyone. 

 

Councilmember Flemming thanked the community for their resilience and determination to get through the pandemic and acknowledged the City staff for their hard work. In addition, he asked that Council weigh-in to oppose Pierce County Council’s proposal regarding the dissolution of the Tacoma-Pierce County Health Department. Lastly, he wished the community, Council, and staff a safe and happy holiday and a bright 2021. 

 

Mayor Pro Tem Worthington reported that he attended the Rainier Communications Commission (RCC) meeting and that a draft franchise agreement with Comcast will be forwarded to the City soon.  He also informed Council he was elected to serve as RCC Board’s Vice President. Mayor Pro Tem Worthington thanked the community and its citizens for their resolve during this difficult year and extended his appreciation to staff for their exemplary efforts in carrying out the work needed to help the community. In addition, he wished Council and the community a blessed holiday.

 

Mayor Belleci reported that she attended the following virtual meetings: Cities & Towns where Dr. Chen, Director of Tacoma-Pierce County Health Department provided an update on Covid-19 and the process for approval of the vaccine distribution; and the South Sound Affordability Housing project – legislative information will be shared with Council for possible discussion at Council’s retreat in January.  She also reminded Council and the public about the Green Firs and the Village Collective’s reversed holiday parade event on December 11.  Lastly, she informed the public that the City Council’s December 21 meeting has been cancelled and asked Council to mark their calendar for the January 23 Council Retreat. She wished her fellow Councilmembers a merry Christmas.

STUDY SESSION

 

11.        PURCHASING POLICY

 

Finance Director Blaisdell reported that the update to the purchasing policy was prompted by a Council request to include language related to local preference.  She indicated that when Council made the request, Finance staff had already been working on revamping the format of the purchasing policy to make it on-line friendly.  The City’s purchasing policy has had little change since it was created when the City incorporated.  In addition to the new format, Director Blaisdell presented the proposed changes which include the addition of a section on Sustainable Purchasing to address local preference, environmental factors, and social equity factors; adjustment of limits for Public Works Single-Craft and Multi-Craft projects to match the recent RCW updates; and new language to Section 1.10 relating to City Council approval.  She also discussed additional changes not yet included in the document – adjustments to the City’s solicitation limits related to competitive bidding requirements and the City Manager and Council approval requirements.  The conforming changes to the municipal code as reflected on the proposed ordinance will transpire upon its passage.  Director Blaisdell also addressed the questions raised at the last study session about social equity values, exceptions for competitive process, emergency purchases, informal bid process, and quotes and annual bids/continuing contracts.

 

Discussion followed with regard to solicitation limits; application of local preference/use of local business; state law regarding competitive procurement; and the RFQ (Request for Qualification) and RFP (Request for Proposal) practice and process. Councilmember Figueroa requested that staff provide a report on purchasing practices.

 

At 8:56 p.m., a motion was made and was carried to extend the meeting to 9:20 p.m.

 

12.       SEWERS – TO BE RESCHEDULED.

 

13.        ADJOURNMENT – The meeting adjourned at 9:09 p.m.  No other action was taken.   

 

Submitted by,

 

 

Emy Genetia

City Clerk

MeetingID

Regular Council Meeting Minutes-20201207-0743 

Meeting Type / Meeting Date

44172/Regular Council Meeting Minutes 

Agenda

Regular Meeting Agenda-20201207-1416 

Ordinances

Ordinance :738-19020107-738; Ordinance :739-19020108-739; Ordinance :740-19020109-740; Ordinance :741-19020110-741; Ordinance :742-19020111-742 

Resolutions

Resolution:939-19020727-939; Resolution:940-19020728-940; Resolution:941-19020729-941; Resolution:942-19020730-942; Resolution:943-19020731-943 
Attachments
Content Type: Meeting Minutes
Created at 1/26/2021 7:43 AM  by Emelita Genetia 
Last modified at 1/26/2021 7:43 AM  by Emelita Genetia