Skip to main content

City Council Records

Go Search
  
City Council Records > Resolutions > 788  

Resolutions: 788

Resolution Number

788 

Resolution Subject

Ratifying the City's contract with Cerium Express, LLC for emergency replacement of the City's telephone system

Date Adopted

9/8/2015 

Repealed By

 

Amended By

 

Resolution

RESOLUTION NO. 788

 

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNIVERSITY PLACE RATIFYING the City’s Contract with Cerium for emergency replacement of the City’s telephone system

 

 

WHEREAS, a need to replace the City's obsolete and frail landline telephone system was identified and included in the approved carry forwards in the City's budget to be implemented in 2015; and

 

WHEREAS, the approved budget includes $50,000.00 for a new phone system and $18,000.00 for necessary network upgrades to accommodate the new phone system for a total budget of $68,000.00; and

 

WHEREAS, earlier this year, in accordance with State law, the City issued a competitive Request for Proposals for both the new phone system and network upgrades. After thoroughly evaluating the responses, the administration selected Cerium as the recommended proposer, and began to finalize a contract with that vendor, within the approved budget amount; and

 

WHEREAS, on August 12, 2015, as the contract with Cerium was being finalized, a lightning strike severely damaged the City's existing phone system, resulting initially in a total loss of landline service; and

 

WHEREAS, the administration made an assessment of the City's options. To attempt to immediately restore the existing phone system would cost at least $10,000.00, which would essentially be wasted when we anticipated the new system to be implemented in approximately one month. In the alternative, the City could treat the outage, legitimately, as an emergency and immediately go to implementation of the Cerium system; and

 

WHEREAS, at that time the next Council meeting was not scheduled until September 8th (the August 17th meeting was not scheduled until after the emergency occurred), and in order to begin to restore landline service Cerium needed to start implementation immediately; and

 

WHEREAS, in order to avoid an unnecessary expenditure of at least $10,000.00, the administration chose to designate this implementation as an emergency and proceed on a provisional basis with Cerium. Over the next five days, Cerium began to implement its system and incrementally restore the City’s telephone service; and

 

WHEREAS, the final contract sum with Cerium for the phone system and network upgrades is $51,915.17, well within the $68,000.00 budget and by acting on an emergency basis the City saved the unnecessary expenditure of at least $10,000.00 to temporarily restore the obsolete system; and

 

WHEREAS, while the U.P. Municipal Code gives the City Manager emergency contract authority, such emergency contracts must be ratified by the City Council.

 

            NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF UNIVERSITY PLACE, WASHINGTON, AS FOLLOWS:

 

1.   Incorporation.  The recitals are hereby incorporated herein as if set forth in full.

 

2.   Contract with Cerium Ratified.  The Contract with Cerium to replace the City’s telephone system and for the necessary network upgrades is hereby ratified.

 

3.   Effective Date.  This Resolution shall be effective immediately upon adoption by the City Council.

 

ADOPTED BY THE CITY COUNCIL ON SEPTEMBER 8, 2015.

 

 

 

 

                                                                                    _____________________________________
Denise McCluskey, Mayor

 

 

 

 

ATTEST:

 

 

_______________________________

Emelita Genetia, City Clerk

 

APPROVED AS TO FORM:

 

 

________________________________

Steve Victor, City Attorney

 

 

Council Minutes

Regular Council Meeting Minutes-20150908-1555 

ResolutionID

Resolution:788-19020226-788 
Attachments
788-Attachment.pdf    
Content Type: Resolution
Created at 9/9/2015 2:47 PM  by Emelita Genetia 
Last modified at 9/29/2015 9:35 AM  by Emelita Genetia